Executive Assistant

Rosemontpharma; Leeds; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare cover

Pension plan

26 days leave

Flexible working

On-site parking

Rewards platform

Job summary

Rosemont is seeking an experienced Executive Assistant to provide high‑level support to our leadership team from our Leeds site on a hybrid basis (3–4 days on site). You will manage diaries, coordinate travel, and organise board meetings.

You will prepare agendas, presentations and briefing packs, handle confidential information with discretion, and act as a central point of contact with internal and external stakeholders. A proactive, solutions‑focused mindset is essential.

Qualifications

• Experience in an Executive Assistant or senior PA role supporting leadership teams.
• Exceptional organisational, communication, and time-management skills.
• High level of discretion and integrity when handling sensitive information.
• Confident with senior stakeholders across complex organisations.
• Attention to detail with the ability to manage multiple priorities.
• Proficient in Microsoft Office and producing professional documentation.
• Proactive, solutions-focused mindset and ability to work independently.

Responsibilities

• Provide comprehensive executive support to senior leaders, including diary management, travel coordination, and meeting organisation.
• Prepare agendas, presentations, reports, and briefing packs for executive and board-level meetings.
• Manage confidential information with the highest level of professionalism and discretion.
• Act as a central point of contact between executives and internal/external stakeholders.
• Coordinate leadership meetings, off-sites, and cross-functional forums, ensuring actions are tracked and followed up.
• Support governance activities, including minute-taking and document management.
• Anticipate priorities and proactively resolve issues before they escalate.
• Contribute to continuous improvement of administrative and executive support processes.

Skills

Executive support experience

Organisation

Communication

Discretion

Stakeholder management

Time management

Independent working

Tools

Microsoft Office

Job description

This is a hybrid role with the successful candidate working from our Leeds site at least 3-4 days a week.

Key Responsibilities

• Provide comprehensive executive support to senior leaders, including diary management, travel coordination, and meeting organisation
• Prepare agendas, presentations, reports, and briefing packs for executive and board‑level meetings
• Manage confidential information with the highest level of professionalism and discretion
• Act as a central point of contact between executives and internal/external stakeholders
• Coordinate leadership meetings, off‑sites, and cross‑functional forums, ensuring actions are tracked and followed up
• Support governance activities, including minute‑taking and document management
• Anticipate priorities and proactively resolve issues before they escalat
• Contribute to continuous improvement of administrative and executive support processes

About You

• Proven experience in an Executive Assistant or senior PA role, ideally supporting leadership teams
• Exceptional organisational, communication, and time‑management skills
• High level of discretion and integrity when handling sensitive information
• Confident working with senior stakeholders and across complex organisations
• Strong attention to detail with the ability to manage multiple priorities effectively
• Proficient in Microsoft Office and comfortable preparing professional documentation
• A proactive, solutions‑focused mindset with the ability to work independently

At Rosemont, we believe great benefits go beyond salary. That’s why our offering is shaped by what our people truly value:

Healthcare Cash Plan – Personal cover to support your health and wellbeing

3% Employee / 5% Company Pension Contribution – Helping you plan for the future

26 Days Annual Leave + Bank Holidays

Flexible Working – Including hybrid and flexible working hours available

Free On‑Site Parking – Convenient access to our Leeds facility

Rosemont Rewards Platform – Discounts, free perks, and wellbeing tools for all employees

We are committed to fostering an environment of enablement where our people can grow, develop their talents, and pursue meaningful career paths. By placing patients and customers at the heart of everything we do, we drive high performance through accountability, consistency, and a strong governance structure. We champion inclusion, community, and a rewarding employee experience – creating a culture that supports development, celebrates achievement, and empowers individuals to thrive.

Diversity & Inclusion is integral to our culture and reflecting the patients we serve. At Rosemont, we believe equal opportunity for all is fundamental to our company’s values and all our applicants can expect fairness and transparency in our recruitment process.