Executive Assistant

Sopra Steria Limited; Leeds; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

A leading digital services company is seeking a proactive Executive Assistant to support the Company Director. This hybrid role based in Leeds involves high-level administrative tasks, including diary management, event coordination, and report preparation. The ideal candidate will excel in communication and organizational skills, with proficiency in Microsoft Office. This position offers a salary up to £35,000 per annum and various flexible working arrangements.

Benefits

25 days annual leave

Health cash plan

Life assurance

Pension

Flexible benefits fund

Qualifications

• Experience as a PA or Executive Assistant in a dynamic environment.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Outstanding organizational and time-management abilities.

Responsibilities

• Providing high-level administrative support to the Company Director.
• Managing internal meetings, travel requests, and expense claims.
• Coordinating travel arrangements and creating efficient itineraries.
• Preparing reports and communications for board level.
• Presenting insights based on data analysis.
• Attending meetings, taking minutes, and following up on actions.
• Creating visually engaging PowerPoint presentations.

Skills

Diary management

Communication skills

Microsoft Office Suite

Organizational skills

Decision-making

Data analysis

Event management

Job description

Overview

Are you a proactive, highly organised Executive Assistant looking to make a real impact? You will be supporting the Company Director and senior leadership team with operations, events, time management, and strategy. This is a high-profile role where your discretion, attention to detail, and ability to anticipate needs will be key to success. Your role centres around decision-making, assisting the Director in staying informed, prepared, and focused. This role is a hybrid position, based from the Leeds office for 3 days a week, there may be times where flexibility is required.

Responsibilities

• Offering confidential, high-level administrative and coordination support to the Director.
• Events management responsibilities, including internal meetings, travel requests, and expense claims for senior managers.
• Sophisticated diary management, coordination of travel arrangements and itineraries to improve efficiency and reduce cost.
• Preparing clear, concise reports and communications, often on behalf of the Director and to board level.
• Analysing data (e.g. sales performance) and present insights to support decision-making.
• Attending meetings, take minutes, and follow up on action items with senior team members.
• Developing visually engaging PowerPoint presentations for internal and external use.
• Demonstrated experience as a PA or Executive Assistant in a dynamic setting.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Outstanding organisational and time-management abilities.
• Confident working independently and making good decisions.
• Comfortable liaising with senior managers and external contacts.
• Analytical demeanour with the ability to interpret and present data effectively.
• Experience in hosting customer-facing events.

Qualifications

• Demonstrated experience as a PA or Executive Assistant in a dynamic setting.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Outstanding organisational and time-management abilities.
• Confident working independently and making good decisions.
• Comfortable liaising with senior managers and external contacts.
• Analytical demeanour with the ability to interpret and present data effectively.
• Experience in hosting customer-facing events.

Other information

• Employment Type: Full-time, Permanent
• Location: Leeds
• Salary: Up to £35,000 per annum (Depending upon experience and development needs)
• Benefits: 25 days annual leave with the option to purchase more days, health cash plan, life assurance, pension, and a generous flexible benefits fund

Although this role is advertised as full-time, we believe that flexibility at work can promote work/life balance, increase your motivation, reduce stress and improves performance and productivity. We support different ways of working and can offer a range of flexible working arrangements. So, if you’re interested and need to work flexibly, we encourage you to apply and talk to us about what might be possible.

About NHS Shared Business Services

NHS Shared Business Services (NHS SBS) was created by the Department of Health and Social Care to deliver corporate services to the NHS. A unique joint venture with Sopra Steria, a European leader in digital services and software development, we make life easier for NHS employees, patients, and suppliers, and deliver value for money to the taxpayer. Proud members of the NHS family, we provide finance & accounting, digital, procurement and workforce services to more than half the NHS in England, and our solutions are underpinned by cutting-edge technologies and our teams\' expertise, in-depth understanding of the NHS, and commitment to service excellence.We share common values and unity of purpose with the rest of the NHS family, are committed to being a force for good, and are dedicated and empowered to act responsibly and sustainably at organisational, team and individual level.