Executive Assistant

Pontoon Solutions; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading consultancy is seeking an Executive Assistant for a high-profile banking client in London. The role involves providing top-level support to senior executives, managing calendars, drafting documents, and ensuring smooth communication. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree or equivalent experience required.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong organizational and multitasking skills.

Responsibilities

• Manage calendars for executives and assist in preparing for meetings.
• Draft presentations and maintain client databases.
• Coordinate office logistics and external correspondence.

Skills

Organizational skills

Email management

Document drafting

Multitasking

Communication

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Executive Assistant (Associate level)

£25.50 / 6 month contract

5 days onsite (London)

Pontoon Solutions is an employment consultancy dedicated to promoting diversity and inclusion. We value talents, skills, and unique experiences across all backgrounds, fostering an environment where everyone can thrive.

Our high-profile banking client is recruiting for an Executive Assistant to join their London team. The ideal candidate will provide top-level assistance to senior executives, demonstrating strong organizational skills, proficiency in scheduling and email management, and the ability to draft documents and prepare for meetings.

Responsibilities

• Manage calendars for executives
• Assist in preparing for meetings
• Respond to emails and document requests on behalf of executives
• Draft presentations, meeting notes, and documents for executives
• Maintain weekly leadership routines and client activity trackers
• Update client and meeting databases, tracking topics and follow-ups
• Coordinate external correspondence and follow-ups for the President of International
• Maintain and monitor long-term travel calendars and itineraries, including briefing documents
• Assist with planning and organizing events and meetings, including attendee lists and materials
• Coordinate IT issues, office logistics, floorplan changes, catering, and building services

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office Suite, especially Excel
• Experience managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, with excellent multitasking and follow-up skills
• Strong written and verbal communication skills