Executive Assistant

Unforgettable Travel Company; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A luxury travel company is seeking a dynamic Executive Assistant to support the Co-Founders. This role involves high-level executive support, strategic coordination, and project oversight while managing complex diaries and liaising with high-profile clients. The ideal candidate will have experience at the C-suite level, exceptional communication skills, and the ability to multitask under pressure. This position offers a competitive salary, performance-related bonus, and flexible working arrangements.

Benefits

Competitive base salary

Performance-related bonus

Flexible/hybrid working

25 Days of annual paid leave

Day off for your Birthday

Pension

Mental wellness spa day

Personal travel allowance

Paid learning scheme

Long stay bonuses

Qualifications

• Proven experience as an Executive Assistant at C-suite level.
• Exceptional written and verbal communication skills.
• Willingness to travel internationally.

Responsibilities

• Provide comprehensive administrative support including diary management.
• Act as a primary point of contact for the CEO.
• Organize internal and external events.

Skills

Communication

Project Coordination

Attention to Detail

Tools

Microsoft Office

Slack

Trello

Notion

Job description

Unforgettable Travel Company is a luxury travel company with offices in the UK, US, Australia, Croatia, Greece and South Africa. We specialize in designing bespoke luxury trips for HNW and UHNW clients to over 50 destinations worldwide. We're a multi-award-winning brand with an ambitious entrepreneurial spirit.

Role Overview

We’re seeking a dynamic and highly organised Executive Assistant to support the Co-Founders. This pivotal role blends high-level executive support with strategic coordination, international travel, event planning, and project oversight. You’ll manage complex diaries, liaise with UHNW clients, and ensure seamless execution of executive priorities.

Key Responsibilities

• Executive Support: Provide comprehensive administrative support including diary management, travel arrangements, inbox management, meeting preparation, and follow-up.
• Strategic Coordination: Support the CEO in managing priorities, tracking key business initiatives, and ensuring timely follow-through on decisions and projects.
• Communication & Liaison: Act as a primary point of contact between the CEO and internal teams, partners, and high-profile clients; draft professional correspondence and board-level documents.
• Meeting Management: Prepare agendas, take accurate minutes, and coordinate action items across leadership and department heads.
• International Travel & Event Support: Accompany the CEO on select overseas trips or on your own to attend meetings and provide on the ground meet and greet support for UHNW clients.
• Event Planning: Organize internal and external events, leadership offsites, and executive-level hospitality experiences when required.
• Project Oversight: Support or lead small, high-priority internal projects on behalf of the CEO, ensuring they stay on track and aligned with strategic goals.
• Research & Briefing Preparation: Conduct background research on clients, partners, destinations, and industry trends to prepare briefing documents and talking points for meetings and conferences.
• Expense Management: Oversee the CEO’s expense reconciliation and ensure efficient handling of travel, hospitality, and operational budgets related to executive activities.
• Confidentiality & Discretion: Handle sensitive information with utmost integrity and professionalism.

What We’re Looking For

• Proven experience as an Executive Assistant or Personal Assistant at C-suite level, preferably within luxury, travel or hospitality sectors.
• Willingness and flexibility to travel internationally.
• Impeccable attention to detail, emotional intelligence, and a calm, polished demeanour.
• Exceptional written and verbal communication skills.
• Strong project coordination skills and ability to multitask under pressure.
• Highly proficient in Microsoft Office and modern collaboration tools (e.g., Slack, Trello, Notion).
• Discreet, trustworthy, and adept at managing confidential information.
• Flexible and adaptable – comfortable with evolving priorities and a fast-moving schedule.

What we are offering:

• Competitive base salary
• Performance-related bonus
• Flexible/hybrid working with 2 days in the London office per week
• 25 Days of annual paid leave
• Day off for your Birthday
• Pension
• Mental wellness spa day
• Personal travel allowance
• Paid learning scheme
• Long stay bonuses
• Opportunities for international travel

Working Hours and Location

• London based role with 2 days required in the office, Mondays and Wednesdays from 9am to 6pm.
• Other days will be working from home with flexibility to come into London for ad hoc meetings.