Executive Assistant

Optimum TA Ltd; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading company is seeking a highly organised Executive Assistant to support a fast-paced leadership team. This role involves providing comprehensive administrative support, managing complex schedules, and ensuring smooth office operations. Ideal candidates will have proven experience in a similar role and possess strong communication skills. The position is hybrid and offers a competitive salary of up to £50k.

Qualifications

• Proven experience in a senior Executive Assistant or PA role.
• Strong communication skills, both written and verbal.
• Able to manage multiple priorities and work independently.

Responsibilities

• Provide high-level PA and administrative support to multiple senior stakeholders.
• Manage complex diaries, international travel arrangements, and inboxes.
• Support HR processes, including recruitment and employee documentation.

Skills

Organised

Communication

Attention to Detail

Team Player

Tools

Microsoft Office

Job description

This range is provided by Optimum TA Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Optimum TA Ltd

Executive Assistant

Richmond | Hybrid | Full-Time | Permanent | Paying up to £50k

An exceptional opportunity has arisen for a highly organised and proactive Executive Assistant to join a small, fast-paced leadership team within a globally focused, professional environment. This role offers broad responsibility across executive support, administration, HR coordination, and office management.

You will act as a trusted right hand to senior leadership, ensuring the smooth day-to-day running of operations while also playing a vital role in maintaining a positive internal culture.

Key Responsibilities:

• Provide high-level PA and administrative support to multiple senior stakeholders
• Act as the first point of contact for clients and external enquiries
• Manage complex diaries, international travel arrangements, and inboxes
• Handle sales invoicing, supplier payments, and budget tracking
• Liaise with finance providers for bookkeeping, payroll, and pensions
• Oversee the smooth running of the office and remote working setup
• Support HR processes, including recruitment and employee documentation
• Coordinate team events and internal communications
• Assist with the preparation of client presentations and reports
• Take on project-based and ad hoc responsibilities as required

About You:

• Proven experience in a senior Executive Assistant or PA role
• Highly organised with meticulous attention to detail
• Strong communication skills, both written and verbal
• Able to manage multiple priorities and work independently
• Confident liaising with senior-level stakeholders
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Positive, flexible, and a natural team player

This is a brilliant opportunity for a professional EA who enjoys variety, autonomy, and being at the heart of business operations.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Other

• Industries

  Data Infrastructure and Analytics and Technology, Information and Media

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