Executive Assistant

Zodiac Maritime; Greater London; On-site; GBP 40,000 - 54,000; Full time

Job summary

Zodiac Maritime in London is seeking a proactive Executive Assistant to support two senior executives at our London headquarters. You will manage complex international travel, maintain diaries, and coordinate with teams across a fast-paced environment.

With a minimum of 3 years' EA experience, you will bring exceptional attention to detail, clear communication, and a proactive mindset to thrive in a high-performing, collaborative culture.

Qualifications

• Minimum of 3 years' Executive Assistant experience is essential.
• Strong international travel management and coordination experience.
• Excellent diary management and organisational skills.
• Exceptional attention to detail and accuracy.
• Clear and confident communicator.
• Proactive, resourceful and able to think on your feet.
• Discreet, professional and trustworthy.
• Strong work ethic and potential to grow within the role.

Responsibilities

• Support two senior executives at our London headquarters.
• Manage complex international travel arrangements and itineraries.
• Maintain and coordinate diaries and calendars across time zones.
• Collaborate with teams across the organisation to ensure smooth operations.

Skills

Executive Assistant experience

Diary management

International travel management

Organisational skills

Attention to detail

Communication

Proactive

Discreet

Work ethic

Growth potential

Job description

Position: Executive Assistant

Contract type: Permanent / Full Time

Location: London / On-site

Zodiac Maritime is a leading international ship management company with a history spanning more than 50 years. Headquartered in London, we are a successful, privately owned company with a high-performing, collaborative culture.

We are looking for a proactive and highly organised Executive Assistant to support two senior executives at our London headquarters.

With a minimum of 3 years' Executive Assistant experience, you will bring strong expertise in complex international travel management and coordination, alongside excellent diary management, organisational skills, and exceptional attention to detail.

Taking ownership, thinking on your feet and naturally staying one step ahead will be key to success in this role. You will bring a positive, can-do approach, clear communication and the confidence to navigate changing priorities in a busy, fast-moving environment.

This is an excellent opportunity to build on strong EA foundations, take on greater responsibility and develop your career within a successful business. You will join an experienced EA team and work closely with senior leadership in a fast-paced environment.

What we are looking for:

• A minimum of 3 years' relevant Executive Assistant experience is essential. Unfortunately, we are unable to consider applications that do not meet this requirement.


• Strong international travel management and coordination experience.


• Excellent diary management and organisational skills.


• Exceptional attention to detail and accuracy.


• A clear and confident communicator.


• Proactive, resourceful and able to think on your feet.


• Discreet, professional and trustworthy.


• A strong work ethic.


• The ambition and potential to develop and grow within the role.

If you are an experienced Executive Assistant looking for your next career opportunity in a fast-paced environment, we would be pleased to hear from you.