Executive Assistant

Cobalt Consulting (UK) Ltd; Greater London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player in real estate is seeking a proactive and organised Executive Assistant to support a Principal Director. This role is vital for ensuring smooth operations, including managing a busy calendar, coordinating extensive travel, and handling various tasks with professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organisational and communication skills. This is an exciting opportunity to contribute significantly to a respected company known for its commitment to quality and success in the real estate sector. If you are detail-oriented and adaptable, this role could be the perfect fit for you.

Qualifications

• 5+ years' experience as an Executive Assistant or similar role.
• Exceptional ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Manage the Principal Director's calendar and schedule meetings.
• Organise detailed itineraries for business and personal travel.

Skills

Organisational Skills

Communication Skills

Time Management

Problem-Solving

Discretion and Confidentiality

Adaptability

Attention to Detail

Tools

Microsoft Office Suite

Scheduling Tools

Project Management Tools

Job description

The company is a respected privately owned real estate group with a focus on the student, build-to-rent, hotel, and commercial sectors across London and the UK. Since its establishment in 2011, the company has grown to become a market leader, with assets under management exceeding £2 billion. Operating as an end-to-end business, the company covers acquisition, design, planning, development, and asset management.

The company's strength lies in its ability to approach each project individually, identifying optimal strategies to maximise value. By combining a skilled team with trusted partnerships, the company has built a reputation for delivering quality. As a family-run business, it is committed to ongoing success and is currently seeking a dedicated and experienced Executive Assistant to support one of its Principal Directors in both professional and personal capacities.

This role is crucial to the smooth operation of the Principal Director's day-to-day activities, including managing a busy calendar, organising extensive business and personal travel, and handling various office and household tasks. The ideal candidate will have a strong work ethic, excellent organisational skills, and the ability to manage multiple responsibilities with professionalism and discretion. While experience in real estate is beneficial, it is not a requirement. The company values proactive, detail-oriented individuals who can manage both business and personal tasks with equal skill.

The Executive Assistant will act as the primary liaison between the Principal Director and various stakeholders, ensuring effective communication and alignment with the company's goals. The role will also involve personal and household management, requiring flexibility and adaptability in a dynamic work environment. As the environment is fast-paced, the candidate must be able to manage shifting priorities effectively.

This is an exciting opportunity for a proactive and organised individual looking to make a significant impact in a supportive and collaborative setting, contributing to the success of a well-established real estate company.

Key Responsibilities:

• Executive Support: Manage the Principal Director's calendar, schedule meetings, and prepare necessary documents.

• Travel Coordination: Organise detailed itineraries, including flights, accommodation, and transportation for both business and personal travel.

• Communication Management: Act as the primary contact for internal and external communications on behalf of the Principal Director.

• Project Management: Assist with the coordination of business projects, ensuring timely completion of tasks.

• Documentation and Reporting: Prepare and edit reports, presentations, and maintain accurate records.

• Meeting Support: Attend meetings, take notes, and follow up on action items.

• Confidentiality: Ensure discretion and confidentiality in all matters related to the Principal Director and the business.

• Problem-Solving: Anticipate needs and offer proactive solutions to support the Principal Director's efficiency.

• Adaptability: Thrive in a fast-paced environment, managing multiple priorities and adjusting to changing needs.

• Office Management: Oversee office administration, organise team events, outings, and corporate functions.

• Personal Assistance: Handle personal errands and household management tasks for the Principal Director and their family.

Skills and Experience:

• Minimum of 5 years' experience as an Executive Assistant or in a similar role (real estate experience is advantageous but not essential).

• Exceptional ability to manage multiple tasks, prioritize effectively, and maintain attention to detail.

• Excellent verbal and written communication skills for interacting with internal and external stakeholders.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools.

• Proven experience in managing complex travel arrangements and itineraries.

• Ability to adapt to a fast-paced environment and handle shifting priorities with ease.

• Proactive approach to identifying issues and offering practical solutions.

• Ability to handle sensitive information with discretion and confidentiality.

• Strong time management skills to efficiently support the Principal Director's schedule and tasks.

This is an excellent opportunity for a highly organised, proactive, and adaptable individual seeking to make a meaningful difference in a thriving business environment.