Executive Assistant - London

GetGround Group; London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading company in real estate technology is seeking an Executive Assistant to support the CEO. This role involves managing schedules, travel arrangements, and various administrative tasks. The ideal candidate is adaptable, proactive, and has experience in high-pressure environments. Join a dynamic team focused on making real estate investment more accessible worldwide.

Benefits

Stock options

Private health & dental insurance

12 Mental health days off annually

Monthly wellness budget

Paid Community day off

Hybrid working

Free breakfast daily

Team and company-wide events

Support for conferences and professional learning

Qualifications

• Previous C-Suite experience supporting senior executives.
• Exceptional communication and organizational skills.
• Proven ability to manage complex scheduling and travel.

Responsibilities

• Manage CEO's calendar and schedule meetings.
• Arrange travel plans and briefing documents.
• Handle daily office tasks like expenses and vendor relations.

Skills

Adaptability

Communication

Organizational Skills

Problem Solving

Tools

Google Workspace

Slack

Job description

We're a VC backed, disruptive technology business with a purpose to make the world fairer and more productive. We are doing this by making assets more transparent, trustworthy and accessible - starting with real estate. Incomes have stagnated and we believe by creating greater access to high value assets like real estate we believe we can be part of solving some of the wealth inequality. Our investment platform is focussed on one of the largest asset classes in the world - property. We are gaining significant momentum with our portfolio of products focused on the UK property investment market.

Our CEO and Founder Moubin previously worked at McKinsey and private equity firm APAX. Check out a podcast with Moubin speaking with our lead investors QED about how we're disrupting asset ownership.

Our four values are the foundation of our culture and shape our behaviours - no BS, pursuit of excellence, feedback obsession and healthy ego. We have built a high performing organisation where intrinsic drive fuels GetGrounders to build a world class investment experience for our users.

In numbers:

• 85+ GetGrounders (ex Google, Meta, Deliveroo, Startups)

• £1.5Bn+ of assets being added onto our platform annually

• 30,000+ users across 70 countries, with ~10% market share

• Global hubs (UK, Dubai, Hong Kong, Singapore, Philippines)

Executive Assistant | Waterloo, London (Hybrid, 4 days in-office - Wednesday is our set work from home day, though you can come in on Wednesday too if you wish)

As the Executive Assistant to the CEO/Founder (Moubin), you will provide extensive administrative support, helping him to manage daily responsibilities, acting as liaison to employees, departments and external stakeholders. Your goal will be to help him be more efficient and effective by taking care of the below tasks, allowing him to focus on strategic initiatives.

The role will have a significant amount of secretarial and administrative duties including collation, compilation and distribution of reports, conducting research and responding to requests for information from the business and external stakeholders and maintaining invoice and expense management for the Executive Management team.

You will have a passion for Tech innovation, problem solving and want to be part of finding new and impactful ways to assist Moubin.

What you will do:

• Executive Support: Manage Moubin’s calendar, schedule meetings, handle emails and calls, and act as a liaison with teams and stakeholders. Work to prioritise and resolve conflicts and competing demands whilst proactively scheduling key meetings with internal and external individuals

• Travel Management: Arrange travel plans and briefing documents for Moubin’s trips

• Personal Management: Organisation of personal calendar alongside adhoc tasks

• Project & Event Management: Plan and oversee projects and events from time to time, track progress, and manage special assignments to ensure timely completion

• Financial Management: Handle daily office tasks like expenses and vendor relations, assist with HR functions, and support high-priority initiatives

• Business Analysis: Create, format and edit presentation decks etc when needed

• Be flexible with occasionally working outside regular hours for urgent tasks

Who you are

• Adaptable and flexible, you are proactive and use your initiative to find solutions

• Hardworking, positive attitude and warm, with a friendly personality

• Dependable, trustworthy and discreet

The experience and skills you will have:

• Previous C-Suite experience supporting senior executives in fast-paced, high pressure environments

• Proven ability to manage complex scheduling and travel

• You will thrive in a high-pressure, fast-paced environment

• Exceptional communication and organisational skills

• Capability to manage responsibilities independently

• Proficiency with Google Workspace (Docs, Sheets, Calendar) and tools like Slack

Benefits:

• Stock options in our scaling company

• Private health & dental insurance

• 12 Mental health days off annually (1 per month) PLUS holidays + public holidays

• Monthly wellness budget

• ???? 1 paid Community day off (paid day off to volunteer for a charitable cause)

• Hybrid working (check details with your recruiter)

• Free breakfast daily

• Team and company-wide events

• 360° performance reviews to promote a culture of growth and development

• Support for conferences and professional learning & development

What we are building:The first end-to-end real estate investment offering - making the dream of owning real estate more accessible to everyone globally.

Diversity & inclusion at GetGround: We encourage applications from all sections of society and we believe in the criticality of an inclusive culture. We are committed to equal employment opportunity regardless of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity or any other basis as protected by law.

• 42% of our employees identify as female or non-specified, 58% as male

• 22 nationalities represented across offices in 5 countries

• Our work on Design Accessibility

• Inclusion is at the heart of our culture - we celebrate and reflect on key D&I and cultural events such as: Black History Month, International Women's Day and Pride

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