Executive Assistant

J.P. Morgan; Greater London; On-site; GBP 34,000 - 46,000; Full time

Job summary

J.P. Morgan in London is seeking an experienced Executive Assistant to manage complex executive diaries and coordinate travel and meetings in a fast‑paced corporate setting. The role requires professional handling of internal and external stakeholders and precise expense processing.

The position is based on-site at Victoria Embankment, London, for a 6‑month contract with standard five‑days‑a‑week office work. Excellent organisational and communication skills are essential.

Qualifications

• Experience as Executive Assistant or Personal Assistant in a fast-paced corporate setting.
• Diary management and travel arrangements including complex itineraries and expense processing.
• Experience supporting senior stakeholders and internal/external clients.
• Strong organisational and communication skills; capable of prioritising and multitasking.
• Calm under pressure with proactive problem-solving and initiative.
• Proficient across multiple systems with high attention to detail.

Responsibilities

• Proactively manage complex executive diaries, balancing competing priorities and changes at short notice.
• Act as a professional point of contact for internal and external clients and senior stakeholders.
• Coordinate complex domestic and international travel including flights, visas, accommodation, and itineraries with contingency plans.
• Oversee business expenses with offshore teams, ensuring timely processing and policy adherence.
• Coordinate meetings, conference calls and virtual sessions, manage room bookings and tech requirements.
• Collaborate with other EAs to provide cover and maintain continuity during absences.

Skills

Diary management

Travel coordination

Stakeholder management

Expense processing

Meeting coordination

Administrative support

Job description

Executive Assistant

Location: Victoria Embankment, London
Contract: 6 months
Work Setup: 5 days a week in the office

Who We Are

J.P. Morgan is a global financial services firm offering investment banking, asset management, and wealth management. It provides innovative financial solutions and expertise to corporations, governments, and individuals worldwide.

What you'll do

• Proactively manage complex executive diaries, balancing competing priorities, anticipating requirements and responding to changes at short notice.
• Act as a professional point of contact for internal and external clients, senior stakeholders and colleagues across the business.
• Coordinate complex domestic and international travel, including flights, rail, visas, accommodation, ground transport and accurate itineraries with contingency planning.
• Oversee business expenses in partnership with offshore teams, ensuring timely processing, accurate reimbursement and adherence to relevant policies and cost controls.
• Coordinate meetings, conference calls and virtual sessions, while managing room bookings, technology requirements and general administrative activities.
• Work closely with fellow Executive Assistants to provide effective cover, support business priorities and maintain continuity during planned and unplanned absences.

What you bring

• Proven Executive Assistant or Personal Assistant experience within a fast-paced corporate environment.
• Must have experience in diary management, travel and expenses, including complex travel arrangements, itineraries and expense processing.
• Experience supporting wider teams, senior stakeholders and internal/external clients in a professional environment.
• Strong organisational and communication skills, with the ability to manage competing priorities and anticipate requirements.
• Proactive, adaptable and calm under pressure, with strong judgement, initiative and a solution-focused approach.
• Strong technical capability, attention to detail and confidence working across multiple systems.

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We welcome applications from all candidates and are committed to providing equal opportunities.