Executive Assistant to Senior Leaders | Complex Travel

J.P. Morgan; Greater London; On-site; GBP 34,000 - 46,000; Full time

Job summary

J.P. Morgan in London is seeking an experienced Executive Assistant to manage complex executive diaries and coordinate travel and meetings in a fast‑paced corporate setting. The role requires professional handling of internal and external stakeholders and precise expense processing.

The position is based on-site at Victoria Embankment, London, for a 6‑month contract with standard five‑days‑a‑week office work. Excellent organisational and communication skills are essential.

Qualifications

• Experience as Executive Assistant or Personal Assistant in a fast-paced corporate setting.
• Diary management and travel arrangements including complex itineraries and expense processing.
• Experience supporting senior stakeholders and internal/external clients.
• Strong organisational and communication skills; capable of prioritising and multitasking.
• Calm under pressure with proactive problem-solving and initiative.
• Proficient across multiple systems with high attention to detail.

Responsibilities

• Proactively manage complex executive diaries, balancing competing priorities and changes at short notice.
• Act as a professional point of contact for internal and external clients and senior stakeholders.
• Coordinate complex domestic and international travel including flights, visas, accommodation, and itineraries with contingency plans.
• Oversee business expenses with offshore teams, ensuring timely processing and policy adherence.
• Coordinate meetings, conference calls and virtual sessions, manage room bookings and tech requirements.
• Collaborate with other EAs to provide cover and maintain continuity during absences.

Skills

Diary management

Travel coordination

Stakeholder management

Expense processing

Meeting coordination

Administrative support

Job description

J.P. Morgan in London is seeking an experienced Executive Assistant to manage complex executive diaries and coordinate travel and meetings in a fast‑paced corporate setting. The role requires professional handling of internal and external stakeholders and precise expense processing.

The position is based on-site at Victoria Embankment, London, for a 6‑month contract with standard five‑days‑a‑week office work. Excellent organisational and communication skills are essential.