Executive Assistant

NTT; Greater London; On-site; GBP 45,000 - 75,000; Full time

Job summary

NTT DATA Europe is seeking an experienced Executive Assistant to support the CEO. You will coordinate complex calendars, travel, and meetings across international stakeholders while handling confidential matters with discretion.

You will act as a trusted liaison, ensuring timely follow-up on actions, preparing presentations and supporting the CEO’s office initiatives, events, and project work in a fast-paced, global environment.

Qualifications

• Experience as an Executive Assistant to senior executives.
• Ability to manage complex schedules and international travel.
• Experience handling confidential information with discretion.
• Excellent English written and verbal communication.
• Strong stakeholder management and influence.

Responsibilities

• Calendar & travel management: coordinate complex international travel and schedule.
• Meeting support: participate in meetings, drive follow-up on actions and decisions.
• Executive communication: liaise with internal and external stakeholders with professionalism.
• Administrative excellence: prepare documents, presentations, process expenses, and diary management.
• Office of the CEO: support CEO’s office, participate in initiatives, events, and ad hoc tasks.
• Stakeholder engagement: interact with executive leadership and external partners to ensure alignment.
• Confidentiality & discretion: manage sensitive information with utmost professionalism.

Skills

Calendar management

Travel coordination

Meeting support

Executive communication

Stakeholder management

Discretion & confidentiality

Organizational skills

Multitasking

Problem solving

Attention to detail

English fluency

Microsoft Office

Tools

Microsoft Office Suite

Job description

• We are seeking an experienced and proactive Executive Assistant to support the CEO of NTT DATA Europe
• This role is pivotal in enabling the CEO to focus on strategic priorities by ensuring efficient coordination, communication, and follow-up across a wide range of activities
• The ideal candidate will be confident, highly organised, and culturally attuned; capable of managing complex schedules, fostering seamless stakeholder interactions, and handling confidential matters with discretion
• Calendar & Travel Management: Coordinate a dynamic schedule and complex international travel, ensuring optimal time management and adherence to company policies
• Meeting Support & Follow-up: Participate in key meetings, help drive follow-up on actions and decisions, and support the CEO’s tracking of ongoing activities across the business
• Executive Communication: Act as a liaison between the CEO and internal/external stakeholders, managing correspondence with clarity, professionalism, and confidentiality
• Administrative Excellence: Own a range of administrative responsibilities including document preparation, presentation support, expenses processing, and diary management for the CEO and direct reports
• Office of the CEO: Provide general support to the CEO’s office, including participation in initiatives, project work, events, and ad hoc tasks to ensure the smooth running of operations
• Stakeholder Engagement: Engage with executive leadership across the business and external partners to ensure alignment, timeliness, and delivery on key matters
• Confidentiality & Discretion: Manage sensitive information with utmost professionalism, always representing the CEO’s office with integrity
• This role offers the rare combination of executive-level exposure, strategic involvement, international reach, and meaningful influence. It is an opportunity to become a trusted partner to a European CEO while developing a deep understanding of leadership, business operations, and corporate strategy within one of the world’s largest technology services organizations

Discretion, resilience, and a proactive, solution-oriented approach to challenges and changing business needs

Full fluency in English, with excellent written and verbal communication skills

Strong stakeholder management skills, with the confidence to interact effectively with senior leaders and external partners

Strong interpersonal, organizational, and multitasking abilities, with exceptional attention to detail

Excellent planning and coordination capabilities, including the ability to anticipate needs, solve problems, and drive follow-through on actions

Ability to work independently, exercise sound judgment, and manage multiple competing priorities with precision

Strong business acumen and project coordination skills, with the ability to support strategic priorities and contribute to the smooth operation of the CEO’s office

Proven experience as an Executive Assistant supporting senior executives in a fast-paced, dynamic environment

High emotional intelligence, cultural awareness, and professional maturity when engaging with diverse stakeholders

Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and confidence using digital collaboration and productivity tools