Executive Assistant, EMEA

Jobtailor; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to support the extended leadership team in a fast-growing, global organization based in London. You will manage calendars, coordinate travel, and oversee confidential information with discretion.

The role requires 5+ years in an EA capacity across EMEA, a BS/BA, and strong collaboration across functions. Proficiency with AI tools to streamline workflows is a plus.

Qualifications

• 5+ years of experience as an Executive Assistant across EMEA.
• B.S./B.A. degree or equivalent experience.
• Positive attitude and standout collaboration.
• Flexibility to adapt to changing priorities.
• Discretion, good judgment and confidentiality in all tasks.
• Available to travel to the London site 2–3 days per week.
• Able to leverage AI tools to streamline workflows.

Responsibilities

• Provide executive support to the extended leadership team.
• Plan, organize and balance global calendars with confidentiality.
• Coordinate all travel arrangements and itineraries.
• Handle expense reports and purchase requisitions submissions.
• Develop and manage meeting agendas, cadence activities, and communications.
• Manage cross-functional projects and track milestones.
• Analyse business data and prepare executive reports and insights.
• Prioritize and manage content collection for presentations and meetings.

Skills

Executive Support

Project Management

Data Analysis

Calendar Management

AI Tools Utilization

Education

B.S./B.A Degree

Tools

AI Tools

Job description

• Provide executive support to the extended leadership team as needed within the revenue leading organization
• Planning, organizing, and balancing multiple global calendars with appropriate attention to detail and confidentiality
• Coordinate all travel arrangements and itineraries
• Handling and balancing expense reports and purchase requisitions submissions
• Develop and manage meeting agendas, cadence activities, communications
• Manage cross-functional projects and track progress against milestones
• Analyse business data and prepare executive reports and insights
• Prioritize and manage content collection and contribution for presentations, meetings, and communications

Requirements

• 5+ years of experience working at an Executive Assistant level across EMEA
• B.S./B.A degree or equivalent experience
• Standout colleague with a positive attitude
• Flexibility and the ability to change directions quickly
• Ability to take initiative and exercise good judgment, discretion, and confidentiality in all tasks
• Available to travel to the London site 2–3 days per week
• Able to leverage AI tools to streamline workflows, improve efficiency, and scale task management

Core Competencies

Demonstrates expertise in executive support, project management, and data analysis while maintaining confidentiality and discretion. Proficient in managing global calendars, travel arrangements, and cross-functional communications to enhance organizational efficiency.

Highest-signal resume keywords

• Executive Support
• Project Management
• Data Analysis
• Calendar Management
• AI Tools Utilization

ATS Optimization Keywords

Hard Skills

• Business Data Analysis
• Expense Report Management
• Meeting Agenda Development
• Travel Coordination
• Presentation Content Management

  Soft Skills

  • Positive Attitude
  • Flexibility
  • Initiative
  • Good Judgment
  • Discretion

  Certifications & Qualifications

  • B.S./B.A Degree

  Industry Keywords

  • Executive Assistant
  • EMEA
  • Cross-Functional Projects
  • Confidentiality
  • Global Calendars

  Tools & Technologies

  • AI Tools