Executive Assistant

Starr Insurance Companies; Greater London; On-site; GBP 40,000 - 56,000; Full time

Job summary

Starr Insurance Companies in Greater London seeks an experienced Executive Assistant to support senior leaders within the Executive Support team. You will manage calendars, coordinate meetings, handle confidential information, and ensure smooth communications across departments to keep executives focused on strategic priorities.

This role rewards proactive planning, cross‑functional collaboration, and a commitment to operational excellence.

Qualifications

• Proven experience providing high‑quality executive support with diary management and meeting coordination.
• Excellent organisation and prioritisation skills, and ability to manage multiple tasks.
• Strong written and verbal communication skills and discretion.

Responsibilities

• Enhance leadership effectiveness by expertly managing executives’ schedules and priorities.
• Deliver well-organised diaries and high-quality communications.
• Facilitate seamless information flow across the organisation.
• Proactively anticipate executive and business needs to drive efficiency.
• Foster collaboration between teams and departments.
• Build trusted relationships with stakeholders to represent the organisation.
• Contribute to productivity and organisational success through prioritisation and coordination.

Skills

Executive support

Diary management

Meeting coordination

Communication skills

Prioritisation

Tools

Microsoft Office

Job description

Join Starr, a global leader in commercial insurance with over a century of expertise. We empower our employees to innovate, make impactful decisions, and build lasting client relationships worldwide. At Starr, you'll work in an entrepreneurial culture alongside accessible leaders, leveraging our financial strength and vast industry experience to deliver solutions for our clients, no matter how complex. Grow your career with a rapidly growing company that invests in its people and their ability to drive real progress.

The Executive Assistant plays a central role within our Executive Support team, known for its proactive approach and commitment to excellence. As an EA, you’ll empower senior leaders by expertly managing their schedules and priorities, ensuring seamless communication, and supporting the achievement of our strategic goals. Your ability to streamline processes and collaborate across departments will enhance productivity and strengthen relationships both inside and outside the organisation. By working closely with executives, internal teams, board members, clients, and external partners, you’ll be a key contributor to our operational excellence.

Key Responsibilities

• Enhance leadership effectiveness by expertly managing executives’ schedules and priorities, ensuring time is dedicated to strategic initiatives.
• Deliver well‑organised diaries and high‑quality communications, enabling leaders to focus on business‑critical decisions.
• Facilitate seamless information flow across the organisation, supporting smooth operations and well‑informed decision‑making.
• Proactively anticipate executive and business needs, driving operational efficiency and enabling timely execution of key projects.
• Foster strong collaboration between teams and departments, helping to build cohesive working relationships across the business.
• Build and maintain trusted relationships with stakeholders—including executives, internal teams, board members, clients, and external partners—to positively represent the organisation at every touchpoint.
• Contribute to improved productivity and organisational success through effective prioritisation, coordination, and professional support.

Qualifications, skills and experience

Essential Requirements

• Proven experience providing high‑quality executive support, including diary management, meeting coordination, and handling confidential information.
• Excellent organisation and prioritisation skills, with the ability to manage multiple tasks and adapt quickly to shifting priorities.
• Strong written and verbal communication skills, able to draft clear correspondence and interact effectively at all levels.
• Demonstrated ability to use judgement, discretion, and initiative in problem‑solving and decision‑making.
• Proficient in Microsoft Office (including Outlook, Word, Excel, and PowerPoint), with the ability to quickly learn new software tools.
• Ability to build trusted relationships and collaborate confidently with senior leaders, internal teams, and external stakeholders.

Desirable Requirements (Development Opportunities)

• Exposure to supporting board‑level meetings and preparing governance documents.
• Familiarity with working in a fast‑paced, matrixed environment.
• Opportunity to gain experience within the insurance or financial services sector, though transferable skills from other industries are equally welcome.

Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.