Executive Assistant

Starrcompanies; City Of London; On-site; GBP 34,000 - 52,000; Full time

Job summary

Starr is seeking an experienced Executive Assistant to join our Executive Support team in London. You will expertly manage senior leaders' calendars, coordinate meetings, handle confidential information, and ensure effective communication across the organisation.

You will collaborate with executives, internal teams, and external partners to streamline processes, prioritise work, and support strategic initiatives in a fast-paced, globally connected environment.

Qualifications

• Proven experience providing executive support with diary management and meeting coordination.
• Excellent organisation and prioritisation skills to manage multiple tasks.
• Strong written and verbal communication; drafts and conveys clear correspondence.
• Ability to handle confidential information with discretion and judgment.
• Proficient in Microsoft Office and quick to learn new tools.
• Ability to build trusted relationships with senior leaders and stakeholders.

Responsibilities

• Manage executives' schedules and priorities to protect time for strategic work.
• Deliver well-organised diaries and high-quality communications.
• Facilitate smooth information flow across the organisation.
• Anticipate executive and business needs, driving efficiency.
• Foster cross-team collaboration and strong working relationships.
• Represent the organisation professionally to stakeholders and partners.
• Support governance and board-level activities when needed.

Skills

Diary management

Prioritisation

Communication

Discretion

Microsoft Office

Stakeholder management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Join Starr, a global leader in commercial insurance with over a century of expertise. We empower our employees to innovate, make impactful decisions, and build lasting client relationships worldwide. At Starr, you'll work in an entrepreneurial culture alongside accessible leaders, leveraging our financial strength and vast industry experience to deliver solutions for our clients, no matter how complex. Grow your career with a rapidly growing company that invests in its people and their ability to drive real progress.

The Executive Assistant plays a central role within our Executive Support team, known for its proactive approach and commitment to excellence. As an EA, you'll empower senior leaders by expertly managing their schedules and priorities, ensuring seamless communication, and supporting the achievement of our strategic goals. Your ability to streamline processes and collaborate across departments will enhance productivity and strengthen relationships both inside and outside the organisation. By working closely with executives, internal teams, board members, clients, and external partners, you'll be a key contributor to our operational excellence.

Key Responsibilities

• Enhance leadership effectiveness by expertly managing executives' schedules and priorities, ensuring time is dedicated to strategic initiatives.
• Deliver well-organised diaries and high-quality communications, enabling leaders to focus on business-critical decisions.
• Facilitate seamless information flow across the organisation, supporting smooth operations and well-informed decision-making.
• Proactively anticipate executive and business needs, driving operational efficiency and enabling timely execution of key projects.
• Foster strong collaboration between teams and departments, helping to build cohesive working relationships across the business.
• Build and maintain trusted relationships with stakeholders-including executives, internal teams, board members, clients, and external partners-to positively represent the organisation at every touchpoint.
• Contribute to improved productivity and organisational success through effective prioritisation, coordination, and professional support.

Qualifications, skills and experience

Essential Requirements

• Proven experience providing high-quality executive support, including diary management, meeting coordination, and handling confidential information.
• Excellent organisation and prioritisation skills, with the ability to manage multiple tasks and adapt quickly to shifting priorities.
• Strong written and verbal communication skills, able to draft clear correspondence and interact effectively at all levels.
• Demonstrated ability to use judgement, discretion, and initiative in problem-solving and decision-making.
• Proficient in Microsoft Office (including Outlook, Word, Excel, and PowerPoint), with the ability to quickly learn new software tools.
• Ability to build trusted relationships and collaborate confidently with senior leaders, internal teams, and external stakeholders.

Desirable Requirements (Development Opportunities)

• Exposure to supporting board-level meetings and preparing governance documents.
• Familiarity with working in a fast‑paced, matrixed environment.
• Opportunity to gain experience within the insurance or financial services sector, though transferable skills from other industries are equally welcome.

Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.