Junior Team Assistant

Macquarie Group; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Wellbeing leave

Annual leave 25 days

Parental leave 26 weeks

Fertility leave

Volunteer leave

Salary sacrifice

Insurance

EAP

Learning & development

Dependent care support

Recognition awards

Hybrid working

WFH equipment reimbursement

Job summary

Macquarie Group in London is seeking a proactive Team Assistant to support multiple teams within Commodities and Global Markets. You will manage complex diaries, coordinate meetings across time zones, arrange travel and related logistics, and handle expenses, onboarding new starters and invoices to keep the business running smoothly.

You will interact with stakeholders from junior to Director level, bringing strong organisational skills, discretion and excellent communication to a fast-paced

Qualifications

• Proven experience providing administrative support to teams in a professional services environment.
• Excellent organizational skills with attention to detail.
• Proactive approach with ability to anticipate needs and priorities.
• Strong verbal and written communication with stakeholders.
• Discretion handling confidential information.
• Proficiency in Microsoft Office and experience with Coupa and Concur.

Responsibilities

• Manage complex diaries across multiple teams.
• Coordinate meetings across multiple time zones.
• Arrange travel and related logistics.
• Process expenses and onboarding of new starters.
• Manage supplier invoices and administrative tasks.

Skills

Administrative support

Organisation

Proactive mindset

Communication

Discretion

Tools

Coupa

Concur

Job description

Join our Commodities and Global Markets team in London which is consistently recognised for delivering industry-leading work. The team is dedicated to supporting clients across a broad range of sectors, providing innovative solutions and expert advice. Working collaboratively, the team maintains high standards of professionalism and strives to create a positive and inclusive working environment.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As a Team Assistant supporting multiple teams across our commodities and global markets business, you will deliver proactive, high-quality administrative support to enable the smooth running of activities across a range of teams. In this dynamic role, you will gain exposure to multiple areas of the business, managing complex diaries, coordinating meetings across multiple time zones, and arranging travel and associated logistics. You will also be responsible for processing expenses, onboarding new starters and managing invoices.

What you offer

• Proven experience providing administrative support to wider teams within a professional services or fast-paced environment. With the confidence and adaptability to effectively support stakeholders ranging from junior to Director level and their wider teams.
• Strong organisational skills with excellent attention to detail and follow-through
• Proactive approach with the ability to understand business priorities and anticipate needs.
• Strong verbal and written communication skills that allow you to liaise with a range of stakeholders.
• Sound judgment and discretion when handling confidential information.
• Proficiency in the Microsoft Office Suite and experience with corporate systems including Coupa and Concur.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Commodities and Global Markets

Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background.
We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.