EA to CEO - Fast-Growing, Entrepreneurial Business

Bain and Gray; Greater London; Hybrid; GBP 68,000 - 83,000; Full time

Job summary

Bain and Gray is seeking an exceptional EA to the CEO in Central London. This hybrid, permanent full-time role requires a proactive, highly organized professional who can act as a true right-hand, coordinating complex calendars and executive communications while supporting wider business projects.

Ideal candidates bring strong operational mindset, experience in managing teams of EAs or PAs, and comfort with fast-paced change.

Qualifications

• An experienced EA with strong operational and project management skills.
• Comfortable working at pace and adapting to changing priorities.

Responsibilities

• Providing seamless EA support to the CEO, including complex diary and inbox management
• Coordinating Board meetings, senior stakeholders and leadership meetings
• Taking ownership of projects and supporting wider business operations
• Leading and developing the EA team
• Managing international travel, logistics and changing priorities
• Championing new technology, systems and automation to improve efficiency
• Working closely with the Chief of Staff to ensure the smooth running of the CEO's office

Skills

Executive support

Operations

Project management

Diary management

Stakeholder coordination

Tools

MS Office

Job description

EA to CEO – Fast-Growing, Entrepreneurial Business

Reference: TP7595

Location: Central London – Hybrid (3 days in the office, with flexibility)

Contract: Permanent, Full-Time

Salary: Up to £75,000

We have a fantastic opportunity for an exceptional EA to CEO to join a rapidly growing, dynamic and entrepreneurial business within the philanthropic sector. This is an incredibly exciting time to join the company, with ambitious growth plans and a young, hardworking and collaborative team. The CEO is personable, driven and works at pace, so we are looking for someone who can act as a true right-hand, bringing energy, initiative and excellent organisational skills to the role.

This is much more than a traditional EA position! We are looking for someone with a strong operational mindset who enjoys getting involved in wider business projects, improving processes, and taking ownership. Ideally, you will have come from an operational background before moving into executive support, although we are open to different industry backgrounds.

The Role:

• Providing seamless EA support to the CEO, including complex diary and inbox management
• Coordinating Board meetings, senior stakeholders and leadership meetings
• Taking ownership of projects and supporting wider business operations
• Leading and developing the EA team
• Managing international travel, logistics and changing priorities
• Championing new technology, systems and automation to improve efficiency
• Working closely with the Chief of Staff to ensure the smooth running of the CEO's office

About You:

• An experienced EA with strong operational and project management skills
• Proactive, personable, dynamic and confident, with a great sense of humour
• Highly organised with exceptional attention to detail
• Comfortable working at pace and adapting to constantly changing priorities
• Tech-savvy and enthusiastic about implementing new systems and ways of working
• Ideally experienced in managing other EAs or PAs
• Collaborative, hands‑on and happy to get stuck in wherever needed
• Flexible and responsive, with an understanding that occasional early mornings, evenings and weekends may be required

This is a brilliant opportunity for an ambitious EA who enjoys being at the heart of a business, thrives on variety and wants to make a real impact in a growing organisation.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.