Executive Assistant

Chartered Insurance Institute; Greater London; Hybrid; GBP 42,000 - 47,000; Full time

Job summary

Chartered Insurance Institute in London is seeking an experienced executive assistant to support up to two members of the Executive Leadership Team. The role is hybrid, based in London, with a 15-month fixed-term contract and a salary of £42,000–£47,000.

You will manage complex diaries, coordinate busy schedules, prepare meetings, and handle communications. You will also conduct research and analysis to inform decisions, partnering with senior stakeholders to keep the executive office running

Qualifications

• Highly organised, with experience supporting senior leaders in a fast‑paced environment.
• Confident managing complex diaries and coordinating competing priorities.
• Able to prepare and administer meetings so they run efficiently and add value.
• Comfortable handling sensitive information with discretion and professionalism.
• Clear and effective communicator, including drafting and managing communications on behalf of senior stakeholders.
• Strong attention to detail, with good judgement when carrying out research and analysis.
• Proactive in anticipating needs and resolving issues before they arise.
• Adaptable, with the ability to build effective working relationships across teams and respond to changing priorities.

Responsibilities

• Support up to two members of the Executive Leadership Team with diary and meeting coordination.
• Manage shifting priorities and ensure meetings are purposeful and well prepared.
• Handle communications and prepare briefings to aid decision‑making.
• Conduct research and analysis to support senior stakeholders across the organization.

Skills

Organised

Diary management

Meeting coordination

Discretion

Communications drafting

Stakeholder management

Research and analysis

Microsoft Teams

MS Office

Tools

Microsoft Teams

MS Office

Job description

Your role

Hybrid, London - City

Full time, 15 Month Fixed Term Contract

Salary: £ 42,000-47,000

Your role

You’ll play a central role in keeping the executive office running effectively, supporting up to two members of the Executive Leadership Team. You’ll manage complex and often shifting priorities, ensuring diaries are aligned and meetings are purposeful and well prepared.

Beyond day-to-day coordination, you’ll contribute to the flow of information across the business—handling communications, preparing briefings, and carrying out research and analysis to support decision‑making. You’ll work closely with senior stakeholders across the organisation and adapt your support as priorities evolve, helping ensure the executive team can focus on delivering against long‑term objectives.

You

• Highly organised, with experience supporting senior leaders in a fast‑paced environment
• Confident managing complex diaries and coordinating competing priorities
• Able to prepare and administer meetings so they run efficiently and add value
• Comfortable handling sensitive information with discretion and professionalism
• Clear and effective communicator, including drafting and managing communications on behalf of senior stakeholders
• Strong attention to detail, with good judgement when carrying out research and analysis
• Proactive in anticipating needs and resolving issues before they arise
• Adaptable, with the ability to build effective working relationships across teams and respond to changing priorities

Interview process

We understand that taking time to prepare for and to attend interviews is a big commitment and want the process to be as transparent as possible.

You Can Expect The Following Process From Us

• A short, introductory phone call from our Talent Acquisition Advisor.
• A formal 1st Stage Teams interview with the Hiring Manager and the Talent Acquisition Manager, usually on Teams.
• A short chat (Teams/In‑person TBC) interview with the Executive Directors you will be supporting.

Application Deadline

We will review applications on Friday 12th of June 2026, and thereafter on a rolling basis.

Next Steps

If you have any queries or you would like to see the full JD, please get in touch on [e-mail].

We are an inclusive employer and welcome applications from all backgrounds. If you require any reasonable adjustments during the recruitment process, please let us know. We are committed to ensuring all candidates have equal access and opportunity, in line with the Equality Act 2010.

Please note: At the CII, we work with a carefully selected Preferred Supplier List (PSL) for recruitment. We do not accept speculative CVs and kindly request that agency recruiters do not contact our managers directly, to ensure a consistent and properly coordinated recruitment process.

If you are interested in working with us in the future, please contact [e-mail]. We review our PSL at set intervals and are happy to retain details for consideration when opportunities arise.

Agencies who do not follow this process will be excluded from any future opportunities to work with us, including PSL reviews.