Personal Assistant/Administrator

Beatson Cancer Charity; Glasgow; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

40 days leave

Pension scheme

Learning & development

Employee support program

Job summary

Beatson Cancer Charity is seeking a proactive Personal Assistant / Administrator to support the Chief Executive and Senior Leadership Team. You will manage diaries, emails, meetings and travel, prepare reports and presentations, and support governance processes with confidentiality and professionalism.

Join a purpose-driven charity delivering essential services and opportunities to make a real difference to people affected by cancer.

Qualifications

• At least four years' experience in PA/admin/office support.
• Strong minute-taking skills and attention to detail.
• Excellent MS Office and communication skills.
• Ability to manage competing priorities with confidentiality.

Responsibilities

• Provide executive, secretarial and administrative support to the Chief Executive and Senior Leadership Team.
• Manage diaries, correspondence, emails, meetings and appointments.
• Coordinate travel and accommodation arrangements.
• Organise meetings including agendas, papers and minutes.

Skills

Diary management

Executive support

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

Join Our Growing TeamAs our organisation continues to grow and develop, we are expanding our team and are delighted to be recruiting for a number of new roles, including the introduction of a dedicated Administration function.Our new team will provide high-quality, consistent administrative support to our Chief Executive, Senior Leadership Team and wider organisation, helping teams to work effectively, streamline processes and focus on delivering our charitable objectives.This is an exciting opportunity to join a purpose-driven organisation at a time of positive development and growth, where your skills and contribution will directly support the delivery of our services and make a meaningful difference to the people and communities we support.

We are seeking an organised and proactive Personal Assistant / Administrator to provide high quality support to senior leaders within a leading cancer charity.

About the role

• Providing executive, secretarial and administrative support to the Chief Executive and Senior Leadership Team.
• Managing diaries, correspondence, emails, meetings and appointments.
• Coordinating travel and accommodation arrangements.
• Organising Board, Committee and other meetings, including agendas, papers and minutes.
• Supporting governance processes and maintaining accurate records.
• Preparing reports, presentations, briefings and correspondence.
• Handling enquiries professionally and efficiently.
• Providing reception cover when required.
• Supporting organisational projects, events and activities.
• Maintaining confidentiality and professionalism at all times.

Benefits

• 40 days annual leave including Public Holidays.
• Generous pension scheme with 7% employer and 3% employee contributions.
• Supportive and collaborative working environment.
• Learning and development opportunities.
• Opportunity to make a genuine difference to people affected by cancer.
• Access to an Employee Assistance Programme providing 24/7 confidential wellbeing, financial and legal support.

About you

You will have at least four years' experience in a PA, administrative or office support role, excellent minute-taking skills, strong Microsoft Office knowledge, outstanding communication skills, and the ability to manage competing priorities while maintaining attention to detail.

Other roles you may have experience of could includeExecutive Assistant, Senior Administrator, Office Manager, Team Administrator, Senior Office Administrator, Governance Administrator, Business Support Administrator, Administrative Assistant, Executive Support Officer, Office Coordinator, Personal Assistant, or Operations Administrator.

About Beatson Cancer Charity

Beatson Cancer Charity supports and enhances the treatment, care and wellbeing of current, former and future cancer patients and their families. Working in partnership with the NHS, The Beatson West of Scotland Cancer Centre and all related facilities. We also offer the wider community a unique opportunity to contribute to the advancement of cancer care.