Executive Assistant

ADS Group Ltd; Farnborough; Hybrid; GBP 30,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support their dynamic Membership Team in Farnborough. This full-time, hybrid role involves managing diaries, organizing meetings, and being the first point of contact for member inquiries. The ideal candidate will possess strong organizational and communication skills, with a keen eye for detail and the ability to work independently under pressure. Join a diverse and inclusive environment that values your contributions and offers opportunities for professional growth. If you're ready to make a difference, this is the perfect opportunity for you!

Qualifications

• Previous experience as an Executive or Personal Assistant.
• Strong organizational, administrative skills, and attention to detail.

Responsibilities

• Support the Membership Director and team with administrative tasks.
• Manage diaries, arrange meetings, and be the primary contact for member queries.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Multitasking

Attention to Detail

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

Join to apply for the Executive Assistant role at ADS Group Ltd.

ADS represents over 1400 organisations in the UK, managed by our dedicated membership team. We are looking for an Executive Assistant to support our team in Farnborough, ensuring we deliver excellent service.

Reporting to the ADS Membership Director, the Executive Assistant / Personal Assistant will provide comprehensive, confidential support for the smooth operation of the ADS Membership Team.

You will:

• Support the activities of the Membership Director and team.
• Manage diaries, arrange meetings, track responses, and organize refreshments.
• Be the primary contact for member queries via email, phone, web, and social media.
• Support the Membership Administrator with committee coordination and application processes.
• Maintain and update the CRM with key member interactions and actions.
• Attend events as needed to support the team and members.

This full-time role is based in Farnborough, with occasional travel required.

What you need to be successful:

• Previous experience as an Executive or Personal Assistant.
• Motivated, proactive, and able to work independently.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication skills, professionalism, and confidence.
• Team player with a positive attitude.
• Strong organizational and administrative skills.
• Ability to multitask and prioritize workload.
• Attention to detail.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Willingness to develop skills further.

This role is primarily Monday to Friday, 37.5 hours per week, with occasional evening and weekend events.

What's next?

Apply with your CV and a brief cover letter explaining why you're suitable.

Stage 1: A 30-minute Teams call to discuss the role and get to know you.

Stage 2: A face-to-face interview in Farnborough.

Salary: £30,000

Hours: 37.5/week, hybrid (3 days office, 2 days home)

Contract: Full-time, permanent

Start date: July 2025

Our commitment to inclusion:

We promote diversity, equity, and inclusion, welcoming applicants from all backgrounds and supporting our LGBTQ+, disabled, and neurodiverse colleagues with various initiatives and benefits.