Part-Time Executive Assistant

TN United Kingdom; London; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A dynamic trade association is seeking a Part-Time Executive Assistant to support their Directors. This role involves managing diaries, coordinating meetings, and handling travel arrangements. The ideal candidate will have strong organisational and communication skills, along with previous PA experience. This position offers a collaborative working environment and hybrid working options.

Benefits

Employee discounts

Bike to work scheme

Pension plan

Exciting company socials

Qualifications

• Previous PA experience supporting Senior Management.
• Ability to prioritise and multi-task effectively.

Responsibilities

• Manage and maintain Directors' diaries.
• Schedule meetings and prepare materials.
• Make travel and accommodation plans.

Skills

Organisational skills

Communication skills

Problem-solving skills

Tools

Microsoft Word

PowerPoint

Excel

Job description

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Part-Time Executive Assistant - London Bridge

• Part-Time: 4 days a week
• Hybrid: 2 days in the office
• Hours: 9:00 - 5:30
• 6 Month Fixed term contract - with the potential to become a permanent role
• Start date: May/Early June

Are you an enthusiastic, proactive self-starter with exceptional organisational and administrative skills? Do you thrive in a busy, fast-paced environment, managing multiple tasks and complex diary planning? If so, we have an exciting opportunity for you!

Our client, a vibrant, well regarded and dynamic trade association is seeking an experienced Executive Assistant to provide high-level support to Directors within their senior leadership team. As an integral member of their team you will play a crucial role in ensuring the smooth running and productivity of their departments.

Key Responsibilities:

• Diary Management: Forward-plan, manage, and maintain the Directors' diaries, taking into account hybrid working arrangements and prioritising effectively.
• Meeting Coordination: Schedule meetings, prepare materials, and take minutes to ensure that all agenda items and actions are completed efficiently.
• Travel Arrangements: Make travel and accommodation plans for the Directors, ensuring all information is ready in advance.
• Stakeholder Liaison: Act as a point of contact for internal and external stakeholders, managing queries with professionalism and discretion.
• Event Coordination: Support major events, ensuring all logistics are seamless.
• Financial Support: Assist with expense reports and liaise with the Finance team to resolve queries.

Required Skills and Experience :

• Previous PA experience - supporting Senior Management
• Excellent organisational skills with the ability to prioritise and multi-task effectively
• Strong interpersonal and communication skills, with the ability to build relationships at all levels
• Proficient in Microsoft Word, PowerPoint, and Excel
• Strong administrative skills, including diary planning and minute-taking
• Problem-solving skills, with the ability to anticipate and resolve issues using your own initiative
• High level of professionalism and discretion

If you are a motivated individual looking for a challenging yet rewarding role, then we want to hear from you. In return, our client offers a collaborative working environment, hybrid working, employee discounts, a bike to work scheme, a pension plan, and exciting company socials.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.