Executive Assistant

TN United Kingdom; Exeter; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a proactive Executive Assistant to support Executive Directors in a dynamic environment. This role involves managing complex diaries, organizing travel arrangements, and coordinating events, ensuring smooth operations within the Business Support and Coordination team. The ideal candidate will possess strong organizational and communication skills, thrive in a fast-paced setting, and be adept at multitasking. If you're ready to take on a pivotal role that demands both independence and collaboration, this opportunity could be the perfect fit for you.

Qualifications

• Proficient in managing executive diaries and travel arrangements.
• Strong communication skills for stakeholder engagement.

Responsibilities

• Manage diaries for Executive Directors with flexibility and discretion.
• Arrange travel and coordinate events with internal and external stakeholders.

Skills

Diary Management

Event Coordination

Travel Arrangements

Communication Skills

Organizational Skills

Tools

Outlook

Office 365

Job description

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Job Title: Executive Assistant
Salary: £12.83 PAYE Inclusive of Holiday Pay | £14.24 P/H LTD Umbrella
Hours: 37 Hours Per Week
Type: Temporary Ongoing
Location: Exeter, EX1
Start Date: ASAP

We are seeking a highly organized and proactive Executive Assistant to join our client's Business Support and Coordination (BS&C) team. This role supports Executive Directors and requires the ability to manage multiple priorities with discretion and diplomacy. You will play a key role in ensuring efficient diary management, stakeholder engagement, and event coordination.

Key Duties and Responsibilities:

• Provide proactive, independent, and flexible diary management for Executive Directors.
• Arrange UK and international travel, including rail, flights, hotels, and visas, adhering to policies and budgets.
• Support meetings and events by collaborating with internal and external stakeholders.
• Manage executive inboxes, highlighting urgent matters and taking action where appropriate.
• Build strong relationships with key stakeholders, maintaining up-to-date contact details.
• Assist with administrative tasks such as processing expenses and preparing supporting documents.

Qualifications and Experience:

• Competency in Outlook and Office 365.
• Strong written and verbal communication skills.
• Ability to work autonomously and collaboratively in a fast-paced environment.
• Experience in travel arrangements and event coordination.
• Strong organizational and multitasking abilities.