Executive Assistant

Orbit Group; Coventry; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Flexible working

Wellbeing programmes

Job summary

Orbit Group in Coventry seeks a proactive Executive Assistant to the Chief Officer and broader leadership team. You’ll manage competing priorities, coordinate meetings, prepare reports, and support performance and budget monitoring in a fast-paced environment.

You’ll provide high-level administrative and secretarial support to Directors, ET and boards, handle diary management, travel, and ensure key actions are followed through. Interviews will be held in Coventry.

Qualifications

• Experience liaising with executives, directors, board members and committees.
• Experience supporting board meetings with agendas, minutes and logistics.
• Working knowledge of the housing sector.
• Strong analytical skills with ability to identify trends.
• Ability to manage budgets effectively.
• Experience monitoring performance trends and providing commentary/recommendations.
• Able to produce concise reports for senior audiences.

Responsibilities

• Liaise with Executive Team and Senior Management Team to achieve Directorate objectives.
• Provide admin support to Directorate, ET and boards (agendas, minutes, room bookings, PO's, travel, diary).
• Coordinate travel arrangements for Chief Officer and SMT.
• Represent the Chief Officer at meetings in their absence.
• Review budget reports with Finance and prepare summaries for Chief Officer/SMT.
• Collaborate with SMT/Heads of Services to implement audit recommendations.

Skills

Executive liaison with leadership

Board meeting support

Housing sector knowledge

Analytical skills

Budget management

Performance monitoring & commentary

Report writing for senior audiences

Flexible working / priorities

Occasional travel

Job description

We’re building thriving communities as one of the UK’s largest housing groups and a leading developer of affordable housing.

We believe everyone is entitled to a good home they can afford, in a place they are proud to live. More than 100,000 people live in our homes.

If you want to experience work that’s truly rewarding, join us. Because when we achieve together, customers and communities thrive.

Work for Orbit. Believe in people.

The role

Orbit Group are recruiting for an Executive Assistant to join the team in this fast-paced role, working at the heart of a senior leadership team. We’re looking for a highly organised and proactive Executive Assistant, to provide high-quality support to our Chief Officer and wider leadership team. This is a varied and influential role where you’ll manage competing priorities, coordinate senior-level meetings, produce clear and concise reports, support performance and budget monitoring, and ensure key actions and outcomes are followed through effectively. This role is part of People and Strategy where you'll help us to build a culture and brand that people want to be part of.

Interviews

Interviews will be held in-person at our Garden Court, Coventry office, on the 11th and 20th of November.

What you’ll achieve

• Effective liaison/communication with Executive Team (ET) and Senior Management Team (SMT) members as required to achieve the objectives of the Directorate.
• To provide administrative and secretarial support to the Directorate, ET and boards, including but not limited to agenda preparation, taking minutes, room bookings, raising PO’s, sourcing events, diary management etc.
• Coordinate travel arrangement as required for the Chief Officer and SMT.
• To represent the Chief Officer at meetings in their absence as required.
• To regularly review budget reports in partnership with the Finance Department and produce summary reports for review by the Chief Officer and SMT.
• To work with SMT and Heads of Services to implement the results of audit recommendations.

What you’ll bring

Essential skills

• Experience of contact and liaison with executives, directors, board members and committees
• Experience of supporting board meetings or similar with production of agenda, minutes and meeting arrangements
• Working knowledge of the Housing sector
• Strong analytical skills and able to interpret data and identify trends
• Ability to manage budgets effectively
• Experience of monitoring performance trends and providing commentary and recommendations
• Able to produce concise and accurate reports for senior audiences
• Ability to work flexibly and cope with rapidly changing priorities when necessary
• Ability and willingness to travel on an occasional basis

Support the Chief Officer with the preparation of documentation for major project reviews, highlighting any key issues or concerns in advance of meetings. Please see role profile for the full list of responsibilities and requirements.

Why Orbit?

Choosing us means being rewarded in every sense.

Here’s what you can expect to enjoy with us.

A rewarding experience that works for you: We strive to create an inclusive experience with benefits and wellbeing programmes designed to help you, and your loved ones, to thrive. For a better work life balance, we offer flexible working opportunities for many roles.

A place to progress: From training programmes to professional qualifications, we provide opportunities to learn and develop at every stage of your career. Whether you’re a student, graduate or experienced professional we’ll support you to grow. For leaders, our tailored development journeys are designed to stretch and strengthen your leadership skills. As well as practical training, we give you access to renowned business schools and experiential programmes for greater breadth and depth of learning.

A purpose to feel proud of: We’re proud to make a difference to people together. We’re values-driven with a commercial focus on performance - because the more profit we make, the more we can achieve for people. What brings us together is a passionate belief in progress and people.

Read more about the values and purpose that drive us on our careers website.

How we hire

We aim to make our hiring process simple and fair:

• Online application
• Interview(s)
• Decision and offer

We put the safeguarding of our customers, colleagues and contractors at the heart of everything we do and as such, certain roles will be subject to a DBS check