Executive Assistant

Serein Inc; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A fast-growing e-learning company in London is seeking an experienced Executive Assistant to manage the CEO's schedule, coordinate meetings, and facilitate communication. The ideal candidate will have strong organizational skills and be tech-savvy with tools like Google Workspace and Slack. Join a dynamic team focused on impactful projects and a culture of safety and inclusion.

Qualifications

• 1–3 years of experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and comfort with sensitive information.
• Experience supporting senior leadership is a plus.

Responsibilities

• Manage the CEO’s calendar and travel schedules.
• Coordinate meetings and prepare agendas.
• Draft and organize correspondence and presentations.
• Support day-to-day operational tasks.
• Manage internal communications and project deadlines.

Skills

Organizational skills

Communication skills

Time-management skills

Tech-savvy

Proactive mindset

Tools

Google Workspace

Notion

Slack

Zoom

Job description

Executive Assistant (fixed-term contract)

• London

About us

Serein is one of the fastest-growing companies in the e-learning space. Over500 organizations across 35 countriesuse our solutions to train employees and leaders, helping them build safer workplaces, collaborate better, and boost productivity.
We are on a mission to make learning at work simple, impactful, and human.

• Manage the CEO’s calendar, appointments, and travel schedules with precision and foresight.
• Coordinate meetings, prepare agendas, and ensure timely follow-ups on action items.
• Draft, review, and organise correspondence, presentations, and internal documents.
• Serve as a reliable point of contact between the CEO and internal/external stakeholders.

Operational Coordination

• Support day-to-day operational tasks, helping streamline workflows and processes.
• Assist in planning and coordination of key projects, events, and meetings.
• Maintain key records, reports, and documentation with confidentiality and accuracy.

Communication & Organization

• Manage internal communications and ensure information flows seamlessly across teams.
• Help track project deadlines, deliverables, and priorities for leadership.
• Anticipate needs, identify bottlenecks, and proactively suggest improvements.

You have

1–3 years of experience as an Executive Assistant, Operations Coordinator, or in a similar administrative role.

Excellent organizational and time-management skills, with the ability to juggle multiple priorities.

Strong written and verbal communication skills.

High attention to detail and comfort working with sensitive information.

Tech-savvy and proficient with productivity tools (Google Workspace, Notion, Slack, Zoom, etc.).

A proactive mindset with the ability to anticipate needs and act independentl

Prior experience supporting senior leadership or founders is a plus.

Key attributes

Highly organised and dependable, with strong follow-through.

Clear and confident communicator who keeps things running smoothly.

Proactive problem-solver who anticipates needs before they arise.

Calm under pressure and adaptable to changing priorities.

Discreet, trustworthy, and professional in handling confidential information.

Collaborative and positive, with a can-do attitude.

Why should you join us?

Joining our team means you will have the opportunity to work on meaningful and impactful projects, contribute to shaping a culture of safety, inclusion and belonging, and grow your career within a dynamic and forward-thinking organisation. If you are a dedicated and experienced professional with a commitment to promoting safe and inclusive workplaces, we encourage you to apply. Please submit your resume, a cover letter outlining your relevant experience.

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