Executive Assistant

Siemens; City Of London; Hybrid; GBP 40,000 - 62,000; Full time

Benefits offered by this job

Hybrid working

Annual leave 26 days

Pension

Flexible benefits

Job summary

Siemens Advanta is seeking an Executive Assistant to provide strategic and operational support to three senior leaders in a hybrid UK setting. You’ll balance priorities, coordinate complex schedules, and drive efficiency across day-to-day activities while maintaining confidentiality.

You’ll have the opportunity to organise high-profile events, support country initiatives, and deliver data-driven reports and executive decks to aid decision-making.

Qualifications

• Experience supporting multiple senior leaders.
• Strong prioritisation and multitasking skills.
• Interest in events and country initiatives.
• Analytical skills with budgets and executive decks.
• Excellent written and verbal communication in British English.
• Proficiency with Microsoft 365 and collaboration tools.

Responsibilities

• Partner with three senior leaders to manage priorities and key projects.
• Coordinate diaries and meetings, take minutes and action logs.
• Organise events and contribute to UK country initiatives.
• Prepare data-driven reports, executive presentations and memos.
• Manage budgets and track monthly activity.
• Oversee information flows and confidential communications.
• Plan domestic and international travel.
• Champion digital tools to boost team efficiency.
• Maintain discretion with sensitive information.

Skills

Executive Assistant

Senior Stakeholders

Diary management

Budget management

Data analysis

Microsoft 365

Communication

Tools

PowerPoint

Excel

Outlook

SharePoint

Teams

Job description

Transform the everyday with us

To create a better future, we believe in innovative thinking and fresh perspectives. At Siemens, we're seeking individuals who are eager to explore new possibilities, drive meaningful change, and grow as part of a collaborative team passionate about technology. Join us in shaping the future!

Location: Manchester / London (Hybrid)

Organisation: Siemens Advanta

Transform the everyday with us

To create a better future, we believe in innovative thinking and fresh perspectives. At Siemens, we're seeking individuals who are eager to explore new possibilities, drive meaningful change, and grow as part of a collaborative team passionate about technology. Join us in shaping the future!

The Opportunity

We are looking for a proactive, trusted, and highly organised Executive Assistant to provide comprehensive strategic and operational support to three senior leaders within Siemens Advanta.

In this role, you will be a key right-hand partner across a multi-stakeholder environment—balancing priorities, managing operational tasks, preparing data-driven reports, and ensuring seamless day-to-day coordination.

For those looking to broaden their impact, this position also offers exciting scope to get involved in organising high-profile events and contributing to broader UK country initiatives.

Your Key Responsibilities

• Senior Leadership Support: Partner closely with three senior leaders to manage their respective priorities, accomplish key business tasks, and oversee assigned operational projects.
• Complex Diary & Meeting Coordination: Proactively manage multi-stakeholder schedules, coordinate high-level meetings, accompany appointments where needed, and produce concise minutes and action logs.
• Events & Country Initiatives (Optional Scope): Take the lead on or contribute to internal and external business events, leadership offsites, workshops, and broader UK country-wide initiatives.
• Analysis & Decision Support: Gather, analyse, and evaluate relevant business data; prepare executive presentations, reports, briefings, decision memos, and statistical charts.
• Budget & Financial Administration: Assist in the preparation of annual plans and budgets, and track monthly budget activity and expense reconciliations.
• Information & Communications Flow: Manage inbound and outbound correspondence, streamline information flows across leadership, and maintain structured digital filing systems.
• Travel & Logistics: Plan and manage end-to-end domestic and international travel arrangements, itineraries, and logistics.
• Digital Systems & Best Practice: Champion the adoption and integration of new digital tools and office technologies to optimise team efficiency.
• Confidentiality: Maintain absolute discretion and confidentiality regarding sensitive, proprietary, and commercial information.

What You’ll Bring

• Proven experience as an Executive Assistant or Senior Business Support Partner, ideally with experience supporting multiple senior stakeholders simultaneously.
• Strong prioritisation and multitasking skills, with the ability to balance competing deadlines with calm and efficiency.
• An interest or experience in event coordination and contributing to wider organisational or country initiatives.
• Analytical aptitude with confidence in handling business data, budgets, and creating high-quality executive decks and documents.
• Exceptional written and verbal communication skills in British English, with a collaborative and professional stakeholder approach.
• High proficiency across Microsoft 365 (Teams, PowerPoint, Excel, Outlook, SharePoint) and modern digital collaboration platforms.
• Utmost integrity and discretion when dealing with confidential business matters.

What We Offer

• Impact: Work alongside senior leaders shaping digital and sustainable transformations across industry.
• Culture: An open, inclusive, and empowering culture with flexible/hybrid working arrangements that support your work-life balance.
• Career: Boundless opportunities to expand your role, develop new skills, and shape your career within the wider Siemens network.
• Benefits: Competitive salary, matched pension scheme, 26 days' annual leave (plus bank holidays) with the option to buy/sell, plus an extensive suite of flexible benefits.

We are fully committed to providing equal opportunities and building an inclusive workplace where a broad range of backgrounds and perspectives thrive. We embrace the many ways people think, learn, and experience the world—because we know that diverse minds drive innovation. So that we can support you to be your best during the application and interview process, please let us know if you have any specific requirements.