Executive Assistant

Siemens Aktiengesellschaft; Manchester; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Matched pension scheme

26 days annual leave

Flexible benefits

Job summary

Siemens Advanta in the UK is seeking a proactive Executive Assistant to provide strategic and operational support to three senior leaders. You will balance competing priorities across a multi-stakeholder environment, coordinate complex diaries, prepare concise reports, and ensure seamless day-to-day coordination.

For those looking to broaden your impact, the role offers scope to organise high-profile events and contribute to broader UK country initiatives.

Qualifications

• Proven experience as an Executive Assistant or senior business support partner.
• Strong prioritisation and multitasking skills.
• Excellent written and verbal English communication.
• Ability to manage multiple senior stakeholders with discretion.

Responsibilities

• Senior Leadership Support: Partner with three senior leaders to manage priorities and operational projects.
• Complex Diary & Meeting Coordination: Manage multi-stakeholder schedules and produce minutes and action logs.
• Events & Country Initiatives: Lead or contribute to internal/external events and UK country initiatives.
• Analysis & Decision Support: Gather/analyse data; prepare executive reports, briefings, and decision memos.
• Budget & Financial Administration: Assist in annual plans and track monthly budget activity.
• Information & Communications Flow: Manage correspondence and digital filing systems.
• Travel & Logistics: Plan end-to-end domestic and international travel arrangements.
• Digital Systems & Best Practice: Champion adoption of new digital tools to improve efficiency.
• Confidentiality: Maintain strict discretion regarding sensitive information.

Skills

Executive support

Diary management

Meeting coordination

Budgeting

Data analysis

Executive decks

Stakeholder management

Event coordination

Communication skills

Confidentiality

Tools

Microsoft 365

Microsoft Teams

PowerPoint

Excel

Outlook

SharePoint

Job description

We are looking for a proactive, trusted, and highly organised Executive Assistant to provide comprehensive strategic and operational support to three senior leaders within Siemens Advanta. In this role, you will be a key right-hand partner across a multi-stakeholder environment-balancing priorities, managing operational tasks, preparing data-driven reports, and ensuring seamless day-to-day coordination. For those looking to broaden their impact, this position also offers exciting scope to get involved in organising high-profile events and contributing to broader UK country initiatives.,

• Senior Leadership Support: Partner closely with three senior leaders to manage their respective priorities, accomplish key business tasks, and oversee assigned operational projects.
• Complex Diary & Meeting Coordination: Proactively manage multi-stakeholder schedules, coordinate high-level meetings, accompany appointments where needed, and produce concise minutes and action logs.
• Events & Country Initiatives (Optional Scope): Take the lead on or contribute to internal and external business events, leadership offsites, workshops, and broader UK country-wide initiatives.
• Analysis & Decision Support: Gather, analyse, and evaluate relevant business data; prepare executive presentations, reports, briefings, decision memos, and statistical charts.
• Budget & Financial Administration: Assist in the preparation of annual plans and budgets, and track monthly budget activity and expense reconciliations.
• Information & Communications Flow: Manage inbound and outbound correspondence, streamline information flows across leadership, and maintain structured digital filing systems.
• Travel & Logistics: Plan and manage end-to-end domestic and international travel arrangements, itineraries, and logistics.
• Digital Systems & Best Practice: Champion the adoption and integration of new digital tools and office technologies to optimise team efficiency.
• Confidentiality: Maintain absolute discretion and confidentiality regarding sensitive, proprietary, and commercial information. Proven experience as an Executive Assistant or Senior Business Support Partner, ideally with experience supporting multiple senior stakeholders simultaneously.
• Strong prioritisation and multitasking skills, with the ability to balance competing deadlines with calm and efficiency.
• An interest or experience in event coordination and contributing to wider organisational or country initiatives.
• Analytical aptitude with confidence in handling business data, budgets, and creating high-quality executive decks and documents.
• Exceptional written and verbal communication skills in British English, with a collaborative and professional stakeholder approach.
• High proficiency across Microsoft 365 (Teams, PowerPoint, Excel, Outlook, SharePoint) and modern digital collaboration platforms.
• Utmost integrity and discretion when dealing with confidential business matters. To create a better future, we believe in innovative thinking and fresh perspectives. At Siemens, we're seeking individuals who are eager to explore new possibilities, drive meaningful change, and grow as part of a collaborative team passionate about technology. Join us in shaping the future!

About Siemens Advanta

Siemens Advanta is the trusted partner for enterprise-wide digital and sustainability transformations. Backed by Siemens' pioneering technologies and deep IT/OT expertise, we deliver end-to-end solutions-from strategic advisory and operational consulting to architecture and implementation. With a global footprint and a proven track record across industries, we empower clients to unlock the full value of Siemens innovations across their value chain.

• Impact: Work alongside senior leaders shaping digital and sustainable transformations across industry.
• Culture: An open, inclusive, and empowering culture with flexible/hybrid working arrangements that support your work-life balance.
• Career: Boundless opportunities to expand your role, develop new skills, and shape your career within the wider Siemens network.
• Benefits: Competitive salary, matched pension scheme, 26 days' annual leave (plus bank holidays) with the option to buy/sell, plus an extensive suite of flexible benefits.

We are fully committed to providing equal opportunities and building an inclusive workplace where a broad range of backgrounds and perspectives thrive. We embrace the many ways people think, learn, and experience the world-because we know that diverse minds drive innovation. So that we can support you to be your best during the application and interview process, please let us know if you have any specific requirements.