Executive Assistant

Lorien; City Of London; Presencial; GBP 40.000 - 60.000; Jornada completa

Descripción de la vacante

Lorien in London is seeking an experienced Executive Assistant to support multiple senior executives across the Investment Banking division. This floating role requires adaptability in a fast-paced, regulated environment and a proactive, service-oriented mindset.

You will manage complex diaries, coordinate meetings and events, prepare materials, and act as gatekeeper to optimise executives’ productivity while ensuring accuracy and regulatory compliance.

Formación

• Proven EA experience in investment banking, banking, or financial services.
• Experience supporting multiple senior stakeholders simultaneously.
• Strong understanding of regulatory, compliance, and governance requirements.

Responsabilidades

• Provide comprehensive executive support to allocated senior leaders and executives.
• Act as a trusted gatekeeper, managing complex and frequently changing diaries.
• Proactively organise schedules, prioritise commitments, and plan ahead to ensure smooth day-to-day operations.
• Monitor calendar changes and communicate updates to executives in a timely manner.
• Challenge meeting requests where appropriate and suggest alternative solutions to maximise executive productivity.
• Screen, prioritise, and respond to emails, calls, and correspondence on behalf of executives.
• Coordinate internal and external meetings, conference calls, and video conferences.
• Book meeting rooms and arrange all related logistics in line with internal procedures.
• Prepare and distribute agendas, presentation packs, meeting materials, and management updates.
• Collect and consolidate presentation materials, including PowerPoint and PDF documentation.
• Organise town halls, leadership events, off-site meetings, seminars, and team gatherings.

Conocimientos

Executive support

Diary management

Stakeholder management

Attention to detail

Regulatory knowledge

Communication skills

Prioritisation

Herramientas

Microsoft Office Suite

Outlook

PowerPoint

Excel

Word

SharePoint

Descripción del empleo

Executive Assistant (Floating) - Investment Banking

Contract: 6 months initially (Strong potential for extension)

IR35 Status: Inside IR35

Location: London (4 days per week onsite)

Sector: Investment Banking

Overview

Our leading Investment Banking client is seeking an experienced Executive Assistant to join their team on an initial 6-month contract. This is a unique floating Executive Assistant position, supporting a number of senior executives across the business and providing exceptional administrative and organisational support in a fast-paced, highly regulated environment.

Key Responsibilities

Executive Support & Diary Management

• Provide comprehensive executive support to allocated senior leaders and executives.
• Act as a trusted gatekeeper, managing complex and frequently changing diaries.
• Proactively organise schedules, prioritise commitments, and plan ahead to ensure smooth day-to-day operations.
• Monitor calendar changes and communicate updates to executives in a timely manner.
• Challenge meeting requests where appropriate and suggest alternative solutions to maximise executive productivity.
• Screen, prioritise, and respond to emails, calls, and correspondence on behalf of executives.

Meeting & Event Coordination

• Coordinate internal and external meetings, conference calls, and video conferences.
• Book meeting rooms and arrange all related logistics in line with internal procedures.
• Prepare and distribute agendas, presentation packs, meeting materials, and management updates.
• Collect and consolidate presentation materials, including PowerPoint and PDF documentation.
• Organise town halls, leadership events, off-site meetings, seminars, and team gatherings.

Required Skills & Experience

• Proven Executive Assistant experience within Investment Banking, Banking, or Financial Services environments.
• Experience supporting multiple senior stakeholders and executives simultaneously.
• Strong understanding of regulatory, compliance, and governance requirements within financial services.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel, and SharePoint.
• Exceptional diary management and organisational skills.
• Strong verbal and written communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent attention to detail and commitment to accuracy.
• Strong problem-solving skills and proactive approach to support.
• Ability to build effective relationships with stakeholders at all levels.
• Professional, resilient, and adaptable attitude.

Guidant, Carbon60, Lorien & SRG - The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy.