Investment Banking Executive Assistant

Atrium (EMEA); Greater London; On-site; GBP 40,000 - 60,000; Part time

Job summary

Atrium (EMEA) in London seeks an experienced Executive Assistant/Administrative Assistant to support the London Investment Banking team. You will manage complex calendars, arrange travel, process expenses, and liaise with senior executives and clients in a fast-paced setting.

The role is a 6 months contract (Temp to perm possible) based onsite near Oxford Circus. Candidates should have strong judgment, confidentiality, and outstanding communication in a professional environment.

Qualifications

• Bachelor's degree or equivalent.
• Minimum 5+ years executive administrative assistant experience, preferably in investment banking.

Responsibilities

• Manage complex calendars and determine MD presence; coordinate on/off-site meetings and travel.
• Arrange meetings with clients and counterparties; coordinate hotels, meals, and travel.
• Process expense reports using the Workday system and ensure accuracy.

Skills

Proactive

Excellent communication

Time management

Multitasking

Discretion

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Workday Expenses

Job description

Role type: 6 months contract (Temp to perm possible)

Location: London - onsite role (nearest station Oxford Circus)

Position Summary

My client is seeking a proactive Executive Assistant/Administrative Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.

Essential Job Functions

Executive Assistance:

• Manage complex calendars; determine what events MD presence; manage schedules for on and off-site meetings and travel
• Arrange meetings and appointments with clients and other counterparties
• Arrange domestic and international business travel; coordinate hotels/meetings/meals
• Prepare itinerary - keep other staff posted as necessary
• Assist visiting clients with travel arrangements
• Process expense reports utilizing the Workday system to enter all information
• Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing and other departments
• Answer multiple phone lines and provide phone coverage for other team members as needed. Able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
• Proactively organize materials for calls, meetings, and travel
• Liaise with administrative staff of clients as necessary
• Monitor emails for professionals, as requested
• Perform other related duties as assigned or requested by professionals they support

Preferred Qualifications

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
• Knowledge of Workday Expenses software extremely helpful
• Strong time management skills and ability to manage multiple tasks for many professionals
• Strong interpersonal and communication skills
• Strong organizational skills and problem solving skills
• Ability to exercise judgment including prioritizing issues and tasks
• Detail-oriented and able to multi-task in a fast-paced environment
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
• Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
• Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity
• Handle confidential information in a professional and discreet manner

Basic Qualifications

• Bachelor's degree or equivalent experience
• Minimum of 5 plus years executive administrative assistant experience, preferably in investment banking