Executive Assistant

Dean Close Foundation; Cheltenham; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support the Warden and CFO. This full-time role offers a unique opportunity to engage in high-level project management and executive support, ensuring smooth operations within an ambitious foundation. The successful candidate will play a crucial role in coordinating meetings, managing administrative tasks, and facilitating communication across departments. If you thrive in a dynamic environment and are eager to contribute to significant growth plans, this position is perfect for you. Early applications are encouraged as interviews may occur before the closing date.

Qualifications

• Proven experience as an Executive Assistant in a similar role.
• Degree qualified in Business Administration or Management.

Responsibilities

• Provide high-level executive and project management support.
• Manage key administrative tasks for the Warden and CFO.
• Coordinate with departments to ensure project milestones are met.

Skills

Executive Support

Project Management

Communication Skills

Governance Legislation Knowledge

Meeting Coordination

Education

Degree in Business Administration/Management

Job description

Executive Assistant

The Opportunity

Dean Close Foundation are looking to appoint a new Executive Assistant (EA) to support our Warden/CEO and Bursar/CFO. This role will also undertake the role of Clerk to our Trustees. This is a full-time position, working 52 weeks per year.

The Executive Assistant will provide high-level executive and project management support to the Warden and CFO, plus other members of the Executive team. This will include responsibility for a wide range of activity, including:

1. Support the Warden/CEO and the CFO by managing key administrative tasks and processes.
2. Support the Warden/Exec and Trustees in managing the cycle of meetings, including agenda setting, drafting of reports, obtaining relevant information, and promptly producing minutes.
3. Track and monitor the progress of projects initiated by the Executive Team.
4. Coordinate with various departments to ensure project milestones are met.
5. Advise the Trustees on governance legislation and procedural matters where necessary.
6. Advise on the annual calendar of meetings and tasks.
7. Draft minutes of the meetings, indicating who is responsible for any agreed action with timescales.
8. Act as a point of contact between the Executive Team and internal/external stakeholders.
9. Facilitate effective communication and collaboration across departments.

The successful candidate will have proven experience working as an Executive Assistant in a similar role and/or be degree qualified in Business Administration/Management. This is an exciting role, working on a variety of different projects at a senior level, at a time where our foundation has very ambitious growth plans. Experience in working PMO would be advantageous.

Early applications are encouraged, and applicants may be invited to interview prior to the closing date. We reserve the right to close this vacancy early if a suitable candidate is appointed before the closing date. We will request references for all shortlisted candidates prior to interview.

How to apply

To apply, please follow this link: Executive Assistant

Job Summary

Closing date:
17/11/2024
Location:
Cheltenham
Salary:
Depending on Experience