"Founders Right Hand", Executive Assistant with AI & Automation Skills

Link My Books; Stanley; Remote; Confidential; Full time

Job summary

Link My Books is seeking an execution partner to enhance their efficiency in a fast-paced SaaS environment. This full-time remote contractor role demands strong problem-solving skills, excellent communication, and the ability to work independently on various projects to help scale the business. You'll join two experienced founders, learning directly while having the opportunity to improve existing processes and innovate within the organization.

Benefits

Direct access to founders

Structured autonomy

Opportunity for growth within the company

Qualifications

• Must handle tasks independently and demonstrate initiative.
• Confident in using tools like ChatGPT and Notion.
• Strong communication skills and fluent in professional English.

Responsibilities

• Identify opportunities for partnerships through YouTube mentions.
• Audit and improve onboarding email flows using AI.
• Create automations to streamline repetitive tasks.

Skills

Problem-solving

Initiative

Organisational skills

Communication

Fluency in English

Tools

ChatGPT

Notion

Google Sheets

Zapier

Job description

Type: Independent Contractor

Hours: 40 hours

Location: Remote

Start Date: Within next 4 weeks

About Us

We’re Link My Books — a fast-growing SaaS platform helping ecommerce sellers and accountants automate their bookkeeping. Our software saves customers hours each month, prevents costly VAT mistakes, and gives them full visibility over their numbers.

We’re looking for someone ridiculously sharp, resourceful, and organised beyond belief. Someone who thrives on solving problems, moves fast, and improves everything they touch — not someone who waits for instructions.

You’ll work directly with both founders, regularly on video calls, and be trusted to take ownership of meaningful work. This is not a typical assistant role. It’s an execution partner role — helping us get more done, move faster, and stay organised as we scale.

You don’t need micromanagement — give you a goal and a high-level plan, and you’ll get there quickly using initiative and the right tools. You won’t just execute; you’ll improve the system behind the execution.

Tasks

Example Projects

We’re not here to hand you neatly packaged task lists. We’ll throw out rough ideas, half-formed problems, or goals — and expect you to take ownership and figure it out.

Here are the kinds of things you might be working on:

• YouTube → Sales: Identify all YouTube videos that mention us. Build a system to track them, reach out to creators, and turn mentions into partnerships or traffic
• Onboarding Optimisation: Use GPT to audit our email flows. Spot weak points, rewrite messaging, and propose A/B tests to improve engagement
• App Store Content: Review our listings, benchmark competitors using AI tools, and suggest copy or layout improvements
• Automation: Notice a repetitive task the team is doing and build a clean Zapier automation to eliminate it
• Inbox & Workflow Cleanup: Help the founders reduce noise by building better systems for triaging and managing distractions

You don’t need permission to fix something broken. If you see an inefficiency or a smarter way, take the lead.

Requirements

You’ll Be a Great Fit If You...

• Are confident using tools like ChatGPT, Notion, Google Sheets, and Zapier — and if you haven’t used one before, you’ll figure it out quickly
• Can apply AI and automation practically — not just to experiment, but to improve how we work
• Are the most organised person you know — and help everyone around you stay that way
• Communicate clearly, keep people updated, and know when a quick video call solves things faster
• Write fluent, professional English and ask great questions when you need context
• Take ownership, follow up proactively, and don’t need to be chased
• Push back when something doesn’t make sense, and propose a better option
• Have a strong work ethic and a real sense of humour — we value both equally

Location & Timezone

You must be in a timezone that allows solid daily overlap with Sydney (Australia) and Spain — typically between 3–8pm AEST and 7am–12pm CEST.

Ideal regions: Eastern Europe or the Philippines

Unfortunately, we cannot accept applicants from India or Pakistan due to GDPR and data protection compliance.

Commitment

• This is a full-time role — 40 hours per week
• You’ll be working as a contractor, embedded as part of the team
• This is not a side project or a flexible-hour gig
• We expect consistency, strong communication, and full engagement

Benefits

What You’ll Get

• Direct access to two experienced, fast-paced founders — you’ll learn a ton
• A front-row seat to how a lean SaaS company scales — with transparency and context
• Ownership of meaningful projects and the freedom to improve how we work
• Structured autonomy — clear goals and expectations, but no micromanagement
• A small, honest, efficient and smart team that takes the work seriously but not themselves
• A genuinely great culture — so far, no one who’s joined us has left. We support our team, and they love working here
• The chance to grow — this role could evolve into operations, product, marketing, or a hybrid, depending on your strengths

We’re a growing SaaS company helping ecommerce sellers automate their bookkeeping. If you can figure out who we are, well done. That kind of initiative is exactly what we like.

How to Apply

In your covering letter, your very first line must be:

“I’m the person you want.”

If that’s not the first thing we see, we won’t read further.

Please also include:

1. A quick intro about you and why this role stood out
2. An example of something you built, improved, or automated using AI (bonus points if you walk us through in a Loom)
3. (Bonus) One thing you’d improve — this job post, our hiring process, or something you’ve inferred about our business

We don’t mind if you use AI to help write your application — just don’t use it to write a boring one. We love clever. We respect honest. And we notice detail.