Executive Assistant

Focus Resourcing; Caerphilly; On-site; GBP 28,000 - 55,000; Full time

Job summary

Focus Resourcing Limited, Caerphilly, seeks an experienced Executive Assistant to provide high-level support to a Senior Executive Team. The role requires confidence, discretion and commercial awareness in a fast-paced, Board-level environment.

Initially offered on a temporary basis for 3-6 months with potential to become permanent for the right candidate. You will manage diaries, meetings and travel, and act as a trusted right-hand to senior executives.

Qualifications

• Proven experience supporting C-suite executives, Directors or a Board-level leadership team.

Responsibilities

• Provide high-level administrative support to Senior Executive Team and Board-level meetings.
• Manage complex calendars, coordinate high-level meetings and competing priorities.
• Prepare agendas, papers and minutes for board and senior leadership sessions.
• Coordinate travel, accommodation and itineraries, with discretion for confidential information.
• Act as a key point of contact for internal and external senior stakeholders.
• Support wider executive administration and special projects as required.

Skills

C-suite support

Executive calendar management

High level communication

Prioritisation

Job description

Are you an accomplished Executive Assistant who thrives at Board level and knows what it takes to support senior leaders at the highest level?

We are seeking an exceptional Executive Assistant to provide high-level support to a Senior Executive Team within an established and successful organisation based in Caerphilly.

This is an exciting opportunity for an experienced, highly professional EA who is accustomed to working in a fast-paced senior leadership environment, supporting C-suite executives and operating with confidence, discretion and commercial awareness.

Initially offered on a temporary basis for 3-6 months, this assignment he the opportunity to make a lasting contribution.

The Opportunity

Working closely with the Senior Executive Team, you will play a pivotal role in ensuring the smooth and effective running of senior-level operations.

This is far more than a traditional diary management role. You will be a trusted right hand to senior executives, anticipating their needs, managing competing priorities and ensuring they are fully supported to operate effectively.

• Providing exceptional, proactive executive support to members of the Senior Leadership Team.
• Managing complex and ever-changing diaries, coordinating high-level meetings and navigating competing priorities.
• Organising and supporting Board meetings, executive meetings and senior leadership sessions.
• Preparing agendas, collating papers, producing minutes and ensuring actions are followed through.
• Managing confidential correspondence and sensitive business information with absolute discretion.
• Coordinating travel arrangements, accommodation and detailed itineraries.
• Acting as a key point of contact for internal and external senior stakeholders.
• Anticipating requirements, identifying potential issues and taking ownership before being asked.
• Supporting wider executive administration and special projects as required.

What We Are Looking For

We are looking for someone who brings genuine experience and credibility as a senior-level Executive Assistant.

We are looking for an experienced Executive Assistant for a temporary 3-6 month contract with the potential to become permanent for the right person. We are therefore particularly interested in candidates who are looking for more than simply their next temporary contract. The company offer an excellent working environment with superb benefits

• Proven experience supporting C-suite executives, Directors or a Board-level leadership team.
• A strong understanding of the demands and expectations of working at executive and Board level.
• Experience coordinating Board meetings, preparing papers, taking minutes and tracking actions.
• Exceptional organisational skills and the ability to manage multiple priorities in a demanding environment.
• Outstanding written and verbal communication skills.