Executive Assistant

Arsenault; Bristol; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading digital learning platform is seeking an Executive Assistant who excels in a dynamic and fast-paced environment. This role requires strong problem-solving and organizational skills, alongside a passion for managing executive schedules and travel arrangements. Ideal candidates will have over 4 years of experience in similar roles, with the ability to connect teams across time zones and foster productivity in a remote setting. Join us to support our executives and help drive our transformative mission.

Qualifications

• 4+ years of experience as an Executive Assistant or similar role.
• Strong communication skills to connect distributed teams.
• Extraordinary organizational skills in a remote environment.
• Experience managing stakeholders across multiple locations.

Responsibilities

• Manage executive professional and personal calendars effectively.
• Prepare and organize materials for meetings.
• Arrange global executive travel and team events.
• Collaborate with other executive assistants on initiatives.
• Be available and approachable for team requests.

Skills

Problem-solving

Organizational skills

Communication skills

Attention to detail

Job description

Arsenault is on a mission to change lives, businesses and nations through radical talent transformation in digital technologies. We offer a unique and immersive online learning platform, powering corporate technical training in fields such as Artificial Intelligence, Machine Learning, Data Science, Autonomous Systems, Cloud Computing and more. Our rapidly growing global organization is revolutionizing how the enterprise market bridges the talent shortage and skills gaps during their digital transformation journey. Arsenault is proud to be backed by respected investors like Andreessen Horowitz, Charles River Ventures, Bertelsmann and Drive Capital, among other leading VC firms, and provides a powerful and differentiated solution inside of a $32b total addressable market opportunity. Arsenault has more than 100 enterprise customers including Airbus, Bertelsmann, BNP Paribas, Leidos, Mazda, and the United States Air Force.

Arsenault is seeking an Executive Assistant who has a natural passion for problem-solving and excels in a dynamic and fast-paced environment. This is a high-impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities. Our ideal Arsenault has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

This position may be located in the UK or potentially other areas which work in a similar time zone.

What You’ll Do

• Manage executive professional & personal calendars, prioritising inquiries while troubleshooting conflicts, and making recommendations to ensure smooth day‑to‑day engagements.
• Ensure the executive has appropriate materials and is prepared for meetings. Find new and efficient ways to create work processes to help maximise your executives’ time.
• Organise and orchestrate executive travel globally, team meetings/off‑sites, and other group events. This includes meeting set up, travel arrangements, lodging, meals, expense reports, and more.
• Team with other EAs on key company‑wide initiatives.
• Develop an understanding of the team and field and prioritise requests from all contacts, making a point to be available and approachable.
• Additional administrative work as required, including document management, and coordination with other executive assistants and administrative staff to ensure processes run smoothly.

About You

• 4+ years of experience as an Executive Assistant, Administrative Assistant, Administrative Business Partner, or similar.
• Strong communication skills and ability to connect distributed teams in a remote environment.
• Extraordinary organisational skills, and an appreciation for the challenges of supporting a growing team with diverse personalities in a remote working environment.
• Background in managing stakeholders across multiple geographic locations and time zones, in a remote working environment.

Learn More About Arsenault’s Values

Students First • Better Together • Entrepreneurial • Data Driven • Candid and Direct • Talent Obsessed

Arsenault is committed to creating economic empowerment and a more diverse and equitable world. To ensure that our products and culture continue to incorporate everyone’s perspectives and experience we never discriminate on the basis of race, colour, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, disability, medical condition (including genetic information), age, veteran status or military status, denial of pregnancy disability leave or reasonable accommodation.