Executive Assistant

Amdaris; West of England; Hybrid; GBP 30,000 - 45,000; Full time

Benefits offered by this job

Private Medical Cover

Work from Anywhere Policy

Flexible and Hybrid working

Dog Friendly Office

Cycle to work scheme

Health & Wellbeing app

Monthly social and charitable events

Beer on Tap

Job summary

A leading software solutions provider in the UK is seeking a skilled Executive Assistant to support its senior leadership team. The role involves managing complex diaries, coordinating meetings and events, and facilitating effective communication channels. Ideal candidates should possess excellent organizational and communication skills, have experience in a similar role, and be adept at juggling multiple priorities. This position is perfect for someone looking to contribute to an innovative team in a dynamic work environment.

Qualifications

• Previous experience in a PA/EA role for senior leadership.
• Ability to manage competing priorities effectively.
• Experience with complex travel arrangements.

Responsibilities

• Manage complex diaries and communications for senior leaders.
• Coordinate meetings and events logistics.
• Support senior leaders in cross-functional projects.

Skills

Microsoft Office Suite

Excellent communication skills

Diary management

Multi-tasking

Stakeholder management

Job description

At Amdaris, we bring together exceptional talent to deliver custom software solutions and drive digital transformation. Our acquisition by Insight in 2023 has only solidified our standing in the market to become the leading provider of software solutions and paving the way for an exciting growth trajectory with ambitious future goals.

Our expertise spans software development, cloud computing, IT strategy, and digital innovation, helping businesses optimise their technology and achieve their strategic objectives. With cutting-edge projects and a dynamic team, there has never been a better time to join us and be part of our journey to shape the future of technology.

EXECUTIVE ASSISTANT RESPONSIBILITIES

We are looking for an Executive Assistant to provide strategic, secretarial, and logistical support to assigned members of our senior leadership team. You will provide high-level coordination and support directly to your leaders including facilitation of prompt, courteous and effective communication channels with stakeholders, and to also serve as a conduit between the leaders and Amdaris’ wider organisation.

An Executive Assistant manages every aspect of their leaders day whilst exercising confidentiality, tact, and diplomacy. They also ensure the smooth and effective management of the leadership support function, allowing the leaders to focus on the more strategic and pertinent aspects of their roles.

Key Responsibilities

• Proactively manage complex diaries, inboxes, and competing priorities to optimise senior leader effectiveness.
• Act as a trusted gatekeeper and primary point of contact, managing stakeholder relationships and communications with professionalism and discretion.
• Screen, prioritise, and respond to correspondence, calls, and enquiries, drafting communications on behalf of senior leaders when required.
• Coordinate senior leader meetings, including agenda preparation, logistics, minute taking, and tracking delivery of actions and outcomes.
• Plan and deliver internal and external events, managing vendors, logistics, and participant engagement.
• Drive team collaboration and best practice by facilitating engagement sessions, knowledge sharing, and effective communication across teams.
• Lead and support cross-functional projects and special initiatives, providing progress updates and identifying risks to delivery.
• Manage complex travel arrangements and oversee expense processing, invoices, and payment tracking in line with company policy.

EXECUTIVE ASSISTANT REQUIREMENTS

• Previous experience working within a PA/EA capacity for members of the SLT.
• Fully conversant with Microsoft Office suite (Teams, Outlook, Excel, and Word)
• Ability to manage multiple and rapidly changing priorities to meet the needs and expectations of senior leader members and executives.
• Experience of complex diary management, inbox management, and managing complex travel arrangements on behalf of someone.
• Excellent communication skills and ability to provide information and service to a wide range of internal and external contacts.
• Ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
• Demonstrates personal integrity, credibility, and flexibility within the scope of position responsibilities.

LIFE AT AMDARIS

• Private Medical Cover ✨ Your health is a priority and we’ve got you covered!
• Work from Anywhere Policy (EMEA) 🌍Flexibility to work from wherever inspires you!
• Flexible and Hybrid working 🧑 💻A balance between office days and home comfort.
• Dog Friendly Office 🐾 Bring your furry friends along for the ride.
• Cycle to work scheme, Electric car scheme, Gym discounts 🚴 and many more flexible benefits to use at your leisure
• Health & Wellbeing app 🧘 Access mindfulness tools, positivity boosts, and wellness support anytime
• Monthly social and charitable events 💙 Build connections and give back while having fun.
• Beer on Tap!! 🍻Raise a glass to celebrate the wins.

We're an equal opportunities employer and we're committed to building a diverse, inclusive team. Having a mix of perspectives helps keep us on our A-game and drives us to do better everyday. That's why we make every effort to bring together a diverse panel of interviewers and are happy to make any reasonable adjustments you might need during the process; just let our lovely talent team know ahead of time!