Administrative Assistant

Arsenault; Glasgow; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Gym membership

Fully stocked kitchen and bar

Job summary

Arsenault is seeking an Administrative Assistant to join a small team reporting to the Head of Operations. The role focuses on essential administrative and financial tasks to support the consultants and keep the company thriving.

The position offers hybrid working between the office in Southwark and remote work, with a fixed-term of 3 months and the potential for permanency. A proactive, team-oriented candidate who enjoys environment-related work will fit well.

Qualifications

• Strong communication and organisational skills are essential.
• Experience with data entry and managing multiple tasks.
• Ability to prioritise, manage time, and work with a team.
• Attention to detail and proactive problem solving are valued.

Responsibilities

• Chase overdue invoices and update the tracker daily.
• Answer mainline and direct calls to appropriate recipients.
• Manage stock, maintain administrative records, and process expenses.
• Coordinate travel bookings and itineraries.
• Support day-to-day administrative procedures and financial processes.

Skills

Communication

Organisational skills

Time management

Data entry

Team collaboration

Enviromental passion

Problem solving

Positive attitude

Job description

This is a fix term opportunity for 3 months with the possibility of being offered a permanent position.

About Arsenault

At Arsenault, we deliver a new direction for a balanced future.

We are a sustainability consultancy with the expertise to deliver strategy, planning, implementation, and compliance. Our multidisciplinary team of consultants, architects, engineers, and ecologists bring their cross-industry experience and in-depth knowledge to find bespoke solutions for both the corporate and built environment.

Job Description

As the team continues to grow, we are finding a need to enhance our administrative and operational support to enable our consultants to focus on the work that helps the company thrive.

We are looking for an administrative assistant to work in a small team and report to the Head of Operations to support the day-to-day essential administrative procedures and financial processes.

Key responsibilities

The duties of the administrative assistant role will primarily cover:

• contacting clients to chase overdue invoices and updating tracker (you will be required to meet a daily target);
• answering the mainline and directing calls;
• stock management and requisition;
• managing administrative records;
• chasing expense receipts, submitting where appropriate;
• travel booking and managing itinerary;
• other ad hoc administrative duties.

Personal attributes

We are looking to meet candidates with the following qualities:

• a good communicator, with a friendly phone manner;
• excellent organizational skills, managing multiple work streams;
• time management skills and ability to prioritise tasks;
• experience of data entry;
• someone who works well within a team and with clients;
• enthusiasm, an evident passion for the environment;
• ability for swift problem-solving with imagination and initiative;
• someone who is optimistic and sees problems as challenges to be overcome;
• a positive person who is independently minded with a good sense of humour.

What we offer:

• Compensation: We offer a competitive salary + performance-based bonus
• Holidays: We want you to relax, youll have 24 days off (20 holidays plus an extra day off to enjoy your birthday as well as three additional days off at Christmas) plus bank holidays, throughout the year. Holidays entitlement will increase to 25 days pa after 2 years service.
• Hybrid Working: We give you genuine flexibility between working at our office in Southwark and working from home
• Work from home (abroad) - to support a team members need to visit family etc. in different locations, it is possible to work from home abroad on an extended basis. Once a year it is possible to be out of the office for a maximum of 4 weeks. This can comprise 2 weeks annual leave and 2 weeks working from home (abroad).
• Learning and Development: We care about your professional growth, and we want to empower you to thrive in your role and prepare you for future opportunities hence we have a dedicated budget for training, learning and development programs
• Feedback: Our team are at the heart of everything we do; here we dont leave things unsaid, we encourage honest feedback.
• A Challenge: Fast paced but not fraught. We want you to show initiative, find ways to improve and challenge yourself.
• Perks: We provide a range of benefits from health insurance, gym membership to fully stocked kitchen and bar, table tennis, roof terrace, etc. We celebrate achievements and organise epic socials. Your success wont go unnoticed. Weve got you covered!