Executive Assistant

Claire's; Birmingham; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading retail brand is looking for an Executive Assistant to the President for Europe. The role involves providing exemplary support across a range of administrative duties, including diary management, travel arrangements, and improving internal efficiencies. Candidates should have prior EA experience with senior leaders and strong organizational skills to thrive in a hybrid work environment.

Qualifications

• Experience as an EA to a senior leader or CEO.
• Resourceful with excellent judgement and decision-making skills.
• Pro-active and able to manage work priorities effectively.

Responsibilities

• Coordinate complex diary management and scheduling.
• Book travel and accommodation requests.
• Provide support to the EU Leadership Team.

Skills

Advanced Excel

Analytical Skills

Attention to Detail

Communication

Problem Solving

Job description

Social network you want to login/join with:

As the Executive Assistant to the President for Europe you will be responsible for a varied scope of duties with the ultimate aim of providing an exemplary organized service and logistical support to the President. We are looking for a resourceful and dutiful EA to ensure a faultless administrative service so that the President can make the best use of their time.

This role can be offered on a hybrid basis working 3 days a week from our European HQ in Erdington.

• As part of this role, you will be responsible for partnering with the President to develop and maintain an in depth understanding of their activities and pro-actively plan the associated resources and support required.
• Coordinate complex diary management and scheduling, ensuring that necessary actions and resources are in place as needed.
• You will be experienced at booking travel and accommodation requests for the President and occasionally for other team members.
• Undertake the producing and printing of documents and presentations for the president. Including the prioritization of legal documents which may require their signature.
• Liaise with strategic partners to facilitate meeting and business actions and updates.
• You will provide exemplary support to the EU Leadership Team, including the administration and organization of the EULT weekly meeting and action tracking.
• Minute take in various meetings and tracking actions.
• Process expenses.
• Identify opportunities for creating efficiencies within internal processes.
• Perform ad-hoc duties as required by the President.
• Be comfortable maintaining multiple streams of communication within a matrix, global corporate environment.

What are we looking for?

To be considered for this role, we are keen to hear from people with the following skills and experience:

• Experience as an EA to a CEO/senior leader
• Able to build relationships with colleagues and contacts at all levels
• Advanced Excel and analytical skills, with excellent attention to detail Resourceful with excellent judgement and decision-making skills. Innovative with good problem solving
• Pro-active, communicative and can manage work priorities effectively

Claire's is an equal opportunity employer committed to diversity, equity and inclusion and we encourage applications from members of all underrepresented groups, including those with disabilities. We will accommodate applicants' needs, upon request, throughout all stages of the recruitment process. Please inform us of the accommodation(s) that you may require.