Executive Assistant

KC Group Recruitment; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A thriving company based in Birmingham is looking for a proactive and organised Executive Assistant to support two Senior Managers. In this permanent role, you will provide high-quality support, manage diaries, organize meetings, and ensure efficient office operations. Ideal candidates will have strong Microsoft Office skills and a proactive mindset, thriving in a fast-paced environment.

Qualifications

• Strong experience using Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive).
• Exceptional organisational skills and attention to detail.
• A proactive mindset with the ability to anticipate needs.

Responsibilities

• Manage multiple diaries, emails, and team calendars proactively.
• Prepare and format documents including board reports and meeting papers.
• Organise internal/external meetings and coordinate travel arrangements.

Skills

Organisation

Communication

Attention to Detail

Proactivity

Tools

Microsoft Office 365

Job description

This range is provided by KC Group Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Are you a proactive, forward thinking and highly organised EA looking for a varied role where you can make a real impact? We are looking for a dedicated EA to support 2 Senior Managers working for an award-winning flourishing company based in Birmingham.

As an EA you will provide seamless day-to-day support, ensuring operations run efficiently across diary management, documentation, meetings, travel planning, and communication. This is a fast-paced role, ideal for someone who thrives on responsibility, enjoys variety, and takes pride in providing proactive, high-quality support.

This role is permanent, working 4 days from the office and 1 day from home per week.

Key Responsibilities as an EA will include:

• Manage multiple diaries, emails, and team calendars proactively
• Prepare, format, and collate documents including board reports, meeting papers, letters, agendas, and PowerPoint presentations to deadline
• Maintain document systems, project databases, and budget trackers
• Coordinate legal document execution and ensure archiving procedures are followed
• Organise internal/external meetings, including Teams calls, video conferencing and room bookings
• Book travel and accommodation and process expenses and mileage claims
• Act as a key point of contact, answering phones and emails, and managing team communications
• Update contacts databases and support company-wide document sharing via Teams and OneDrive
• Support events, CPD tracking, subscriptions and occasional reception cover
• Take meeting minutes and manage follow-up actions as required

Experience we are looking for to be considered as a EA:

• Strong experience using Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams, OneDrive)
• Experience working in a property, construction, or project-based environment
• A proactive mindset with the ability to anticipate needs and take initiative
• Exceptional organisational skills and attention to detail
• Excellent communication and interpersonal skills
• A flexible, can-do attitude and a willingness to assist others across the team
• Confidentiality, professionalism, and a commitment to representing the company

For more information, please contact Kirsty on 0121 705 00 77 or [e-mail] Should your application be unsuccessful, your CV will be kept on file for future vacancies.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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