Executive and Personal Assistant

KPI Recruiting Ltd; Manchester; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Company pension

Company events

Employee discount

Discounted or free food

Enhanced maternity leave

Enhanced paternity leave

On-site parking

Job summary

KPI Recruiting are hiring an Executive and Personal Assistant to support the Managing Director of a housing group based in Wigan. This permanent role offers a structured environment with high-level administrative duties.

You will manage diaries, coordinate meetings, prepare documentation, and liaise with senior stakeholders. A fast-paced setting demands discretion and excellent organizational skills, with generous benefits and a chance to work closely with senior leadership.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or senior administrator.
• Experience supporting at senior or board level is highly desirable.
• Experience in housing, construction or professional services is advantageous.

Responsibilities

• Manage and coordinate the Managing Director's diary and calendar.
• Liaise with Directors and board members to optimise time use.
• Provide high-level administrative support to MD and team.
• Prepare briefing packs, papers, and spreadsheets for senior meetings.
• Create presentations for Board and executive meetings.
• Coordinate travel, accommodation and related arrangements.

Skills

Executive support

Diary management

Stakeholder liaison

Microsoft Office

Communication skills

Discretion

Travel arrangements

Tools

PowerPoint

Job description

EXECUTIVE AND PERSONAL ASSISTANT PERMANENT WIGAN UP TO £40,000 DOE

Monday Friday 8:00am 4:00pm Permanent Position

KPI Recruiting are currently looking for an experienced and highly organised Executive And Personal Assistant to support the Managing Director of a well-established housing group based in Wigan.

This is a fantastic opportunity for an experienced Executive Assistant, Personal Assistant or Senior Administrator who has previously provided support at senior or board level and is confident working in a fast-paced, professional environment.

The successful candidate will work closely with the Managing Director, Directors, Board members and key stakeholders, providing high-level administrative and organisational support across the business.

Key Responsibilities

• Manage and coordinate the Managing Director s diary, including internal and external meetings, professional engagements and appointments.
• Liaise with Directors, Board members and key stakeholders to ensure effective use of the Managing Director s time.
• Provide high-quality day-to-day administrative and executive support to the Managing Director and wider team.
• Prepare briefing packs, meeting papers, spreadsheets and other documentation for senior-level meetings.
• Prepare and format professional presentations for Board, Executive and other senior meetings.
• Coordinate and follow up contributions to ensure meetings are fully prepared and actions are completed.
• Maintain effective electronic and physical filing systems, ensuring documents are accurate, organised and easily accessible.
• Coordinate travel, accommodation and associated arrangements for the Managing Director.
• Act as a key point of contact for enquiries directed to the Managing Director, responding or redirecting as appropriate.
• Monitor and manage the Managing Director s mailbox, identifying and prioritising correspondence and matters requiring attention.
• Prepare meeting agendas, take and distribute minutes, maintain action logs and manage forward agendas.
• Work collaboratively with multidisciplinary project teams and external delivery partners.
• Coordinate and manage assigned projects through to completion.
• Organise meetings, events and other activities on behalf of the Managing Director.
• Maintain a high level of confidentiality and discretion when handling commercially sensitive, employee, Board and stakeholder information.
• Build strong working relationships across the business and with external stakeholders.
• Provide general administrative support to the wider team and assist with ad-hoc duties as required.

Skills & Experience

• Proven experience as an Executive Assistant, Personal Assistant or in a similar senior administrative role.
• Previous experience providing support at senior management or board level is highly desirable.
• Experience within construction, property, housing, legal, finance or a professional services environment would be advantageous.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent diary and calendar management skills.
• Confident using Microsoft Office, including Word, Excel and PowerPoint.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Experience preparing meeting papers, presentations and reports.
• Strong meeting coordination and minute-taking skills.
• Experience arranging travel and accommodation.
• Ability to manage confidential and commercially sensitive information with discretion.
• Strong stakeholder management and relationship-building skills.
• Ability to work independently and use initiative.
• Excellent time-management and problem-solving skills.
• Flexible approach with the ability to manage changing priorities in a fast-paced environment.

Package & Benefits

• Permanent position.
• Monday Friday.
• 8:00am 4:00pm.
• Salary up to £40,000.
• Based in Wigan.
• Company pension.
• Company events.
• Employee discount.
• Discounted or free food.
• Enhanced maternity leave.
• Enhanced paternity leave.
• On-site parking.
• Opportunity to work closely with senior leadership within an established housing group.

Please note that due to the high volume of applications we receive, only those candidates successfully shortlisted for the role will be contacted.