Executive Administrative Assistant to the Managing Director

Testing Site - JPMC; United Kingdom; On-site; GBP 32,000 - 40,000; Full time

Job summary

Testing Site - JPMC is seeking an experienced Administrative Assistant to support a Managing Director and senior executives within a fast-paced setting. You will manage calendars, coordinate meetings, and handle travel logistics with accuracy and discretion.

The role requires exceptional organizational and communication skills, proficiency in Microsoft Office, and the ability to operate with professionalism across levels. A collaborative team player who can manage multiple tasks is essential.

Qualifications

• Five years of administrative experience, ideally supporting at the Managing Director level or above.
• Excellent organizational skills and ability to prioritize.
• Tact and good judgment in confidential situations, with senior management interaction.
• Strong interpersonal, written, and oral communication skills.
• Proficient in Microsoft Office suite.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority while safeguarding information.
• Coordinate internal and external meetings.
• Arrange and coordinate complex domestic and international travel.
• Organize offsite conferences and external events, including catering and transport.
• Process invoices and T&E expense claims in line with policies.
• Assist with staff onboarding and off-boarding, including equipment/setup and system access.
• Produce high-quality emails and messages to all levels of the organization.
• Maintain current organizational charts and Executive bios.
• Handle regular activities independently and flag delays; advise proactively.
• Edit spreadsheets and presentations for client meetings.
• Collaborate with administrative assistants team to support each other.
• Lead and coordinate ad hoc projects as requested.

Skills

Calendar management

Executive support

Discretion and confidentiality

Interpersonal communication

Prioritization

Education

College degree

Tools

Microsoft Office

Job description

Testing Site - JPMC is seeking an experienced Administrative Assistant to support a Managing Director and senior executives within a fast-paced setting. You will manage calendars, coordinate meetings, and handle travel logistics with accuracy and discretion.

The role requires exceptional organizational and communication skills, proficiency in Microsoft Office, and the ability to operate with professionalism across levels. A collaborative team player who can manage multiple tasks is essential.