Executive / Administrative Assistant

Robert Walters UK; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a proactive Executive Administrative Assistant to support senior stakeholders in a dynamic environment. This role provides an exciting opportunity to contribute to the smooth operation of various administrative functions while handling sensitive information with discretion. The successful candidate will manage executive schedules, coordinate travel, and assist with company events, showcasing their organisational skills and attention to detail. If you're adaptable and thrive in a fast-paced setting, this position is perfect for you.

Qualifications

• Exceptional attention to detail and discretion required.
• Ability to manage executive schedules and coordinate travel.

Responsibilities

• Coordinate executive schedules and manage meetings effectively.
• Prepare invoices and handle expense reports with accuracy.

Skills

Organisational Skills

Attention to Detail

Communication Skills

Multitasking

Discretion

Tools

SAP

Job description

Our client is a globally recognised trading and investment enterprise, with a mission of enriching lives and the world. They are seeking a highly organised and proactive Executive Administrative Assistant to join their dynamic team. This role offers an exciting opportunity to support senior stakeholders and contribute to the smooth operation of various administrative and executive functions. The successful candidate will be handling sensitive and confidential information, requiring exceptional attention to detail, communication skills, and the ability to multitask effectively.

What you will do:

• Efficiently manage and coordinate executive’s schedules, ensuring optimal use of time and prioritising meetings appropriately.
• Prepare, review, and process invoices using SAP, ensuring accuracy and timeliness.
• Handle expense reports and reimbursements ensuring compliance with company policies.
• Plan and coordinate complex international travel itineraries, including flights, accommodation, and visas, as required.
• Organise and assist with company events, meetings, and conferences, including logistical arrangements and materials preparation.
• Provide general administrative support, including document preparation, printing, and distribution.
• Occasionally assist with basic accounting and HR tasks as needed.

What you will bring:

• Resourcefulness and adaptability in a fast-paced environment.
• Exceptional discretion when handling confidential information.
• Excellent multitasking abilities.
• High level of accuracy especially when handling sensitive data.
• Strong verbal and written communication skills.
• Proactive attitude with the ability to anticipate needs.

The ideal candidate will speak Japanese and German

Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

About the job

Contract Type: FULL_TIME

Specialism: Business Support

Focus: Personal & Executive Assistant

Industry: Admin and Secretarial

Workplace Type: Hybrid

Experience Level: Associate

Location: London

Contract Type: FULL_TIME

Specialism: Business Support

Focus: Personal & Executive Assistant

Industry: Admin and Secretarial

Salary: £30,000 - £50,000 per annum

Workplace Type: Hybrid

Experience Level: Associate

Location: London

FULL_TIME

Job Reference: XDP85J-1BB8D781

Date posted: 28 March 2025

Consultant: Izzy Mazin

london business-support/personal-and-executive-assistant 2025-03-28 2025-05-27 admin-and-secretarial London London GB GBP 30000 50000 50000 YEAR Robert Walters https://www.robertwalters.co.uk https://www.robertwalters.co.uk/content/dam/robert-walters/global/images/logos/web-logos/square-logo.png true