Programme Management & Admin Specialist

Jobtailor; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Jobtailor is seeking an organised and proactive administrator to support the Head of Project & Portfolio Management and the Head of Clinical Operations in a busy Centre for Drug Development. The role involves diary management, minute taking, and finance administration, with a focus on accuracy and proactive records maintenance.

You will work with the wider CDD team, provide secretariat support for meetings, and participate in interviews and MS Office tasks as part of the selection process.

Qualifications

• Excellent planning and organisational ability, prioritising conflicting demands and working to deadlines.
• Excellent diary management skills.
• Minute taking skills/knowledge.
• Knowledge of finance administration, including raising POs and invoicing.
• Working knowledge of Microsoft Office, Word, Excel, PowerPoint, SharePoint and Teams.
• Experience of working within an administrative capacity for a team.
• Accuracy and attention to detail.
• Strong communication skills and ability to develop and maintain strong working relationships.

Responsibilities

• Support the Head of Project & Portfolio Management and the Head of Clinical Operations in tracking overall team functional goals.
• Provide administrative support to both teams.
• Provide secretariat support for internal and external meetings.
• Maintain records.
• Document meeting minutes and associated actions.
• Undertake finance administration for the Centre for Drug Development.
• Work alongside the wider CDD team to create an efficient, comprehensive and proactive administrative support function.
• Participate in a competency-based interview via Teams and complete an MS Office-related task.

Skills

Diary Management

Minute Taking

Finance Administration

Strong Communication

Organizational Ability

Proactivity

Self-Motivation

Relationship Development

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Teams

Job description

Jobtailor is seeking an organised and proactive administrator to support the Head of Project & Portfolio Management and the Head of Clinical Operations in a busy Centre for Drug Development. The role involves diary management, minute taking, and finance administration, with a focus on accuracy and proactive records maintenance.

You will work with the wider CDD team, provide secretariat support for meetings, and participate in interviews and MS Office tasks as part of the selection process.