Operations & Resource Planning Specialist

Jobtailor; Manchester; On-site; GBP 28,000 - 36,000; Full time

Job summary

Jobtailor in Manchester is seeking an Administrative/Project Coordinator to manage project and resource requests, coordinate onboarding and purchasing, and produce reports that drive operational efficiency.

You will monitor budgets, billing status and tender submissions, while maintaining records and dashboards. Strong Excel skills, data mindset and proactive problem-solving are essential for continuous process improvements.

Qualifications

• Strong administrative and organisational skills.
• Experience using project management, workflow or resource planning systems – ideally Monday.com.
• Strong communication and stakeholder management skills.
• Confidence working with data, reporting and dashboards.
• Intermediate to advanced Excel skills.
• A proactive approach to problem-solving and continuous improvement.

Responsibilities

• Review project and resource requests through Monday.com.
• Ensure project briefs, budgets and job numbers are in place before work begins.
• Coordinate associate onboarding, bookings and purchase orders.
• Produce resource, project and operational reports.
• Monitor project data, budgets and billing status.
• Support tender administration and submissions.
• Maintain operational records, dashboards and documentation.
• Identify opportunities to improve efficiency, consistency and ways of working.

Skills

Project Management

Data Reporting

Excel Proficiency

Stakeholder Management

Continuous Improvement

Resource Planning

Tools

Monday.com

Job description

Jobtailor in Manchester is seeking an Administrative/Project Coordinator to manage project and resource requests, coordinate onboarding and purchasing, and produce reports that drive operational efficiency.

You will monitor budgets, billing status and tender submissions, while maintaining records and dashboards. Strong Excel skills, data mindset and proactive problem-solving are essential for continuous process improvements.