Executive Admin & Office Coordination Specialist

Dress For Success Greater London; London Borough of Hammersmith and Fulham; On-site; GBP 73,000 - 89,000; Full time

Job summary

Dress For Success Greater London is seeking an Administration & Executive Support Assistant to provide reliable administrative and executive support, ensuring the office runs smoothly and remains welcoming for women, partners, volunteers and supporters. You will manage calls, emails, diaries, data records and newsletters, while coordinating meetings, events and fundraising activities.

The role requires strong organisational skills, excellent written and verbal communication, and the ability to

Qualifications

• Strong organisation and attention to detail are essential.

Responsibilities

• Answer the main telephone line and route enquiries to the right lead.
• Welcome visitors, volunteers and supporters and support reception.
• Maintain diaries, meeting arrangements, room bookings and action logs.
• Complete accurate data entry and filing across systems.
• Prepare and distribute newsletters and updates; manage mailing lists.
• Coordinate follow-up with clients, partners and volunteers as needed.
• Assist with meeting preparation, minutes, and document formatting.
• Maintain office supplies and assist with events and fundraising support.

Skills

Organisation

Phone handling

Data entry

Written communication

Independent work

Calendar & scheduling

Tools

CRM

Job description

Dress For Success Greater London is seeking an Administration & Executive Support Assistant to provide reliable administrative and executive support, ensuring the office runs smoothly and remains welcoming for women, partners, volunteers and supporters. You will manage calls, emails, diaries, data records and newsletters, while coordinating meetings, events and fundraising activities.

The role requires strong organisational skills, excellent written and verbal communication, and the ability to