Executive Admin & Governance Specialist (FTC)

St Gemma's Hospice; Leeds; On-site; GBP 25,000 - 32,000; Full time

Job summary

St Gemma’s Hospice in Leeds is seeking an Executive Administration Officer (FTC) to join a diverse, collaborative team. You’ll provide high-quality administrative and organisational support to our Executive team, helping leaders across the Hospice stay well prepared for meetings and key governance activities.

The role covers executive support, governance and meeting administration, data gathering and reporting, and general administrative tasks to ensure smooth operation of the leadership

Qualifications

• Experience in a busy administrative or executive support role.
• Excellent written and verbal communication skills.
• Strong organisational skills with attention to detail.
• Pro-active and solution-focused approach.
• Experience using Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Executive support: diary and meeting coordination, responding to enquiries, preparing correspondence.
• Governance and meeting support: scheduling, agendas, papers, notes and action logs.
• Information and reporting: compiling data, maintaining trackers, producing summaries and simple graphs.
• Administrative support: maintaining records, filing, organising documentation and adapting to priorities.

Skills

Executive support

Governance support

Diary management

Meeting coordination

Data reporting

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

St Gemma’s Hospice in Leeds is seeking an Executive Administration Officer (FTC) to join a diverse, collaborative team. You’ll provide high-quality administrative and organisational support to our Executive team, helping leaders across the Hospice stay well prepared for meetings and key governance activities.

The role covers executive support, governance and meeting administration, data gathering and reporting, and general administrative tasks to ensure smooth operation of the leadership