Exams Coordinator & Data Specialist

onlyFE; Oldham; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

Holiday entitlement (49 days)

Pension contributions (16.8%)

Free counselling and wellbeing support

Retail discounts

Enhanced family-friendly policies

Paid special leave

Training and development opportunities

Free breakfast Fridays

On-site facilities including canteens

Free parking and EV scheme

Cycle to work

Job summary

Oldham College is seeking a committed Exams Administrator to support the delivery of College services. This role will include working regular evenings, so flexibility for the role will be required.

You will manage examination entries, timetabling, rooming, invigilation and online examinations, ensuring secure handling of materials and accurate results. The role also involves assisting staff and students with queries and maintaining accurate records.

Qualifications

• Previous administrative experience, ideally within a busy office or education environment.
• Excellent organisational skills, with the ability to prioritise workload and meet internal and external deadlines.
• Strong IT and data skills, including experience using spreadsheets, databases, word processing and accurate data input.
• Effective communication and teamwork, with the ability to liaise confidently with colleagues, students and external organisations to resolve queries.
• Ability to work accurately and independently, analyse information, make informed decisions and adapt quickly to new systems.

Responsibilities

• Manage examination entries and registrations, ensuring accurate and timely input of student and curriculum data.
• Coordinate examination arrangements, including timetables, rooming, invigilation and online examination processes.
• Ensure examination materials and documentation are securely managed, in line with Awarding Organisation regulations and audit requirements.
• Process and distribute examination results, maintaining accurate student records and achievement data.
• Provide effective examination support, responding to staff and student queries, investigating discrepancies and assisting with off-site examinations and invigilation.
• Carry out duties in line with College policies and procedures, including safeguarding and equality commitments.

Skills

Administrative experience

Organisational skills

IT & data skills

Communication & teamwork

Accurate data input

Independent working

Adaptability

Tools

Spreadsheets

Databases

Job description

Oldham College is seeking a committed Exams Administrator to support the delivery of College services. This role will include working regular evenings, so flexibility for the role will be required.

You will manage examination entries, timetabling, rooming, invigilation and online examinations, ensuring secure handling of materials and accurate results. The role also involves assisting staff and students with queries and maintaining accurate records.