Exams Officer

University of Wolverhampton; England; On-site; GBP 24,000 - 30,000; Full time

Job summary

The University Of Wolverhampton is seeking an organised and motivated individual to join Exams and Graduate Services, focusing on examination scheduling, assessment data, and centrally organized examinations.

You will prepare timetables, check registration data, coordinate rooms and invigilators, and manage adjustments to produce workable schedules. Travel between campuses and occasional after-hours work are required.

Qualifications

• Experience of SITS/e or another student records system.
• Understanding of module and assessment data.
• Knowledge of examination regulations, reasonable adjustments and online examination arrangements.
• Strong Excel and data-handling skills.

Responsibilities

• Prepare and maintain examination timetables and assess data to produce workable schedules.
• Coordinate examination requirements, rooms, invigilation and adjustments.
• Run allocated examination centres independently and brief invigilators.
• Ensure examinations are conducted securely and per university procedures.
• Coordinate preparation and secure handling of examination papers and materials; support invigilator recruitment and training.

Skills

Examination scheduling

Data handling

Excel

Student records systems

Regulations knowledge

Tools

SITS/e

Microsoft Excel

Job description

We are seeking an organised and motivated individual to join our Exams and Graduate Services team, with a focus on examination scheduling, assessment data and the delivery of centrally organised examinations.

Working with colleagues across the University, you will prepare and maintain examination timetables, check assessment and student registration data, and investigate discrepancies. You will coordinate examination requirements, rooms, invigilation and approved reasonable adjustments to produce accurate and workable schedules.

You will take responsibility for running allocated examination centres independently, briefing and supporting invigilators and ensuring examinations are conducted securely and in accordance with University regulations and procedures. Using your initiative and judgement, you will make operational decisions, resolve problems and respond to incidents, escalating matters requiring further authority or specialist support.

Your work will also include coordinating the preparation and secure handling of examination papers and materials, supporting invigilator recruitment and training, and arranging examinations for students with reasonable adjustments.

You will need experience of SITS/e or another student records system, an understanding of module and assessment data, and knowledge of examination regulations, reasonable adjustments and online examination arrangements. Strong Excel and data-handling skills, excellent attention to detail and the ability to manage competing deadlines are essential. Direct experience of scheduling and delivering examinations would be an advantage.

You will be confident working independently and collaboratively, taking responsibility for your work and keeping colleagues informed. Clear communication and a calm, sensitive approach are essential, including when supporting students experiencing distress.

You will also contribute to graduation ceremony delivery and provide cover across the wider service. The role requires travel between campuses and flexibility during key examination and graduation periods, including occasional work outside normal office hours in accordance with University arrangements.