Exams Administrator

Oldham College; Greater Manchester; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

49 days' holiday

Pension contributions 16.8%

Free counselling and wellbeing support

Retail discounts

Enhanced family-friendly policies

Paid special leave

Training and development opportunities

Free breakfast Fridays

On-site facilities including canteens

Free parking

Cycle to work scheme

Job summary

Oldham College invites applications for an Exams Administrator to support the delivery of College services. The role involves regular evening work and a flexible approach is required.

Key duties include managing exam entries, coordinating timetables and invigilation, and handling results while maintaining secure records and compliance with awarding organisations. The post requires strong IT and communication skills and a proactive, collaborative approach.

Qualifications

• Previous administrative experience, ideally within a busy office or education environment.
• Excellent organisational skills, with the ability to prioritise workload and meet deadlines.
• Strong IT and data skills, including spreadsheets, databases, word processing and accurate input.
• Effective communication and teamwork, liaising with colleagues, students and external organisations.
• Ability to work accurately and independently, analyse information and adapt to changing priorities.

Responsibilities

• Manage examination entries and registrations, inputting student and curriculum data accurately and timely.
• Coordinate examination arrangements, including timetables, rooming, invigilation and online exams.
• Ensure examination materials and documentation are securely managed per regulations and audits.
• Process and distribute examination results, maintaining student records and achievement data.
• Provide examination support, respond to queries, investigate discrepancies and assist with off-site exams and invigilation.

Skills

Administrative experience

Organisational skills

IT & data skills

Tools

MS Office

Job description

ABOUT OLDHAM COLLEGE

Oldham College is one of the largest further education providers in Greater Manchester, supporting thousands of students each year to develop the skills, knowledge, and confidence they need for their future.

We work closely with local employers, universities, and community partners to deliver education and training that meets the needs of our region. Our staff play a vital role in creating a supportive, inclusive environment where students and colleagues can thrive.

Every role at the College contributes to helping people achieve their potential.

ABOUT THE ROLE

We are seeking a committed Exams Administrator to support the effective delivery of College services and priorities. This role will include working regular evenings, so flexibility for the role will be required.

KEY RESPONSIBILITIES

In this role you will:

• Manage examination entries and registrations, ensuring accurate and timely input of student and curriculum data.
• Coordinate examination arrangements, including timetables, rooming, invigilation and online examination processes.
• Ensure examination materials and documentation are securely managed, in line with Awarding Organisation regulations and audit requirements.
• Process and distribute examination results, maintaining accurate student records and achievement data.
• Provide effective examination support, responding to staff and student queries, investigating discrepancies and assisting with off-site examinations and invigilation.
• Carry out duties in line with College policies and procedures, including safeguarding and equality commitments

SKILLS AND EXPERIENCE

We are looking for someone who can demonstrate:

• Previous administrative experience, ideally within a busy office or education environment.
• Excellent organisational skills, with the ability to prioritise workload and meet internal and external deadlines.
• Strong IT and data skills, including experience using spreadsheets, databases, word processing and accurate data input.
• Effective communication and teamwork, with the ability to liaise confidently with colleagues, students and external organisations to resolve queries.
• Ability to work accurately and independently, analyse information, make informed decisions and adapt quickly to new systems and changing priorities.

WHY JOIN US

We offer a supportive working environment with opportunities to develop and progress. Benefits include:

• 49 days' holiday, supporting work-life balance, including 30 bookable days plus bank holidays, efficiency days, and Christmas closure
• Pension contributions of 16.8%
• Free counselling and wellbeing support
• Retail discounts through our benefits platform
• Enhanced family-friendly policies
• Paid special leave
• Training and development opportunities
• Free breakfast Fridays
• On-site facilities including canteens and a day nursery
• Free parking and electric car scheme
• Cycle to work scheme

INCLUSION AND FLEXIBILITY

We are committed to equality, diversity, and inclusion and welcome applications from all sections of the community.

We are a Disability Confident employer and guarantee an interview to disabled applicants who meet the essential criteria.

We support the Armed Forces Covenant and welcome applications from serving personnel, veterans, and military families.

Flexible working options may be available depending on the role.

SAFEGUARDING

The College is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.

This role is subject to pre-employment checks, which may include an enhanced DBS check, DfE barred list check, online searches, and references.

It is a criminal offence under the Rehabilitation of Offenders Act 1974 to apply for regulated activity roles if barred from working with children or vulnerable adults.

USE OF AI IN APPLICATIONS

We recognise that candidates may choose to use AI tools to support their application. If you do use AI, please ensure the information you submit accurately reflects your own skills, experience, and achievements. You may be asked to discuss your application during the recruitment process.