Exams and Data Assistant

Helena Romanes School; Great Dunmow; On-site; GBP 23,000 - 28,000; Full time

Job summary

Helena Romanes School in Great Dunmow is seeking a dedicated Exams & Data Assistant to manage student progress data across core platforms. You will input assessment data, design progress reports for Years 7-13, and support end-to-end exam logistics including room scheduling and invigilation.

The role suits someone with strong numeracy, computer skills, and safeguarding awareness, who can work with school staff and leadership while protecting sensitive information.

Qualifications

• GCSE English and Maths (Grade 9-4 / A-C) or equivalent.
• Excellent numeracy, computer, and organisational skills.
• Ability to handle complex or sensitive data confidentially and work collaboratively with school staff and leadership.
• Experience using Arbor and Go4schools is desirable but not essential.
• High levels of honesty, integrity, and time management; ability to use own initiative.
• Strong communication with adults and children, verbally and in writing.
• Safeguarding knowledge and understanding of child protection policies.

Responsibilities

• Input student assessment data across multiple platforms (Go4schools, FFT Aspire, ALPS, Arbor) and set up courses and marksheets.
• Design, collate, and distribute school progress reports for Years 7-13 for teaching staff.
• Assist with end-to-end exam administration and logistics (mock and real exams) including rooms, student arrangements, and invigilator staffing.
• Support safeguarding and safer recruitment checks as required.

Skills

Numeracy

Data entry

Organisation

Communication

Initiative

Education

GCSE English and Maths (Grade 9-4 / A-C)

Tools

Go4schools

Arbor

FFT Aspire

ALPS

Job description

We are seeking a dedicated individual to join our team, working closely alongside our Exams Officer and the wider exams and data department. In this vital role, you will be the backbone of our student progress tracking, managing and entering key data across our core educational platforms.,

• Data & Reporting Administration: You will support the Exams Officer by inputting student assessment data across multiple platforms (Go4schools, FFT Aspire, ALPS, and Arbor) and setting up relevant courses and marksheets. You will also design, collate, and distribute school progress reports for Years 7-13, ensuring all teaching staff have up-to-date student data.
• Exam Logistics Support: You will assist with the end-to-end administration and smooth running of both mock and real examinations. This includes coordinating practical logistics such as exam rooms, student arrangements, and invigilation staffing., This role may also suit a former teacher or higher-level teaching assistant wishing to transition out of the classroom and reduce delivery responsibilities, while still playing a vital, behind-the-scenes role in driving student progress and supporting school operations., All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

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Exams & Data Assistant - JD and PS 2026

We are looking for someone who models our values and brings a genuine passion for unlocking the potential in every pupil. What you must bring (Essential Criteria):

• Qualifications: GCSE English and Maths (Grade 9-4 / A-C) or equivalent.
• Experience: Candidates should have excellent numeracy, computer, and organisational skills. The role also requires the ability to handle complex or sensitive data confidentially and work collaboratively with school staff and leadership. Experience using Arbor and Go4schools is desirable but not essential.
• Character: High levels of honesty, integrity, excellent time management, and the ability to use your own initiative.
• Communication: The ability to communicate with both adults and children, verbally and in writing.
• Safeguarding: A strong understanding of child protection policies and safeguarding procedures.

Whether you are a graduate looking to launch a career in education data, an experienced administrator looking for a meaningful career change, or a data-savvy professional seeking a supportive school community. If you have excellent computer literacy, a sharp eye for detail, and the right attitude, we will train you on the rest.

At Helena Romana School, our culture is driven by six core values: Ambition, Kindness, Respect, Resilience, Broad-Mindedness and Independence. We believe that by creating an environment of transparent communication and mutual respect, every single student can achieve their own version of success., At Helena Romanes, we are ambitious for our students and we offer them a rich and varied curriculum from the age of four to eighteen. Our students develop the skills, knowledge and understanding that enables them to move successfully into higher education, apprenticeships, training or employment. In October 2023, Ofsted judged the school to be GOOD in all areas. While academic achievement is of crucial importance, we also ensure that we focus effectively on developing our students' personal, social and creative skills. Our aim is that students leave Helena Romanes as successful, confident and considerate young adults. We are very proud of our students. They are superb ambassadors for our school when they represent us locally, nationally and internationally, participating in our many and varied extra-curricular activities. This would be will be an extremely exciting time to be joining our school as we are currently working with the Department of Education to build a new, state of the art school building on Stortford Road, Great Dunmow, which is set to open to the Primary phase in 2027 and the Secondary and Sixth Form Phase in 2028. HRS School and the Saffron Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The successful candidate will be subject to an Enhanced Disclosure and Barring Service (DBS) check and further safer recruitment checks.