Exams Administrator

Preston College; Preston; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Professional development

Qualifications support

Career progression

Generous annual leave

Pension scheme

Flexible working

Free parking

Cycle to work

Health & fitness

Job summary

Preston College in the United Kingdom is seeking an Exams Administrator to provide efficient and coordinated support for all awarding body and examination processes. The role involves accurate data management, timetabling, room preparation and liaison with invigilators.

You will handle access arrangements, evidence collection and secure dispatch of scripts, while working flexibly to meet deadlines and offering guidance on examination procedures to colleagues.

Qualifications

• Experience of managing exam data and timetables.
• Ability to liaise with invigilators and staff.

Responsibilities

• Maintain accurate learner and exam data using college and awarding organisation systems.
• Manage collection, validation and filing of evidence.
• Support daily operation of the exam timetable.
• Prepare exam rooms and materials, liaise with invigilators.
• Support learners with access arrangements.
• Oversee secure dispatch and archiving of exam scripts and documentation.
• Work flexibly to manage workload and meet deadlines; provide guidance on examination processes.

Job description

The examination function provides a high-quality service to all students at Preston College. The Exams Administrator will provide efficient and coordinated business support for all awarding body and examination processes within the college.

The role involves maintaining accurate learner and exam data using both college and awarding organisation systems, managing the collection, validation and filing of evidence, and supporting the daily operation of the exam timetable. This includes preparing exam rooms and materials, liaising with invigilators, supporting learners with access arrangements, and overseeing the secure dispatch and archiving of exam scripts and related documentation. Working flexibly within the team, the post holder will manage workload to meet deadlines, contribute to continuous service improvement, and provide clear advice and guidance to colleagues on examination and administrative processes.

At Preston College our vision is ‘to transform lives through education’, and we take great pride in supporting all of our students to achieve the qualifications they need, alongside the development of technical skills and knowledge that employers and universities are looking for. We are rated Good by Ofsted and have been recognised as making a ‘strong’ contribution to skills. We are ambitious in seeking excellent outcomes for our students, communities, employers and staff.

We have a strong College culture, underpinned by five key values developed with our diverse body of staff;

• Welcoming and inclusive
• Supportive and compassionate
• Aspirational for our learners, ourselves and each other
• Act with integrity and transparency
• Be accountable

With Outstanding financial health, the College provides generous terms and conditions that are intended to attract, motivate and retain the best people in delivery of our strategic objectives. Our Board of Governors is committed to an ambitious Three Year Plan, which sets out our aspirations from 2023 to 2026, currently being updated for the next three years.

Job Title: Exams Administrator

Salary: From SCP10 (£26,181) up to SCP14 (£27,107) per annum pro rata, depending on qualifications and experience.

Hours: 37 hours per week, 1.0 FTE, Permanent

Closing Date for Applications: Monday 28 September 2026 at 23:59

Interview Date: Wednesday 14 October 2026

The successful candidate for this appointment will be required to apply for appropriate disclosure through the Disclosure and Barring service.

About us

Our mission is to inspire, educate and support our diverse community to reach its potential. We pride ourselves on our community focus, with a diverse mix of students and staff, and plan our curriculum and other activities to give everyone the chance to truly achieve what they are capable of. We believe that we are inspirational in what we do, and that the support we offer to both our students and our staff is second to none.

What we offer

Preston College has achieved a prestigious ‘Gold’ award by Investors in People, and we have a wide range of benefits for staff. Some of these are outlined below. For a full list visit www.preston.ac.uk/jobs

• Professional Development Opportunities including staff days and supported CPD.
• Opportunities to obtain qualifications essential to your role and support to achieve them.
• Opportunities for career and pay progression, including annual cost of living increases.
• Generous Annual Leave entitlement.
• Local Government Pension Scheme / Teacher’s Pension Scheme.
• Family friendly college policies including special leave, career break, job share and flexible working (role dependent).
• Free car parking.
• Cycle to work scheme.
• Access to health and fitness suite, hair and beauty treatments and a range of other benefits.