Exams Assistant

LEEDS CITY COUNCIL; Leeds; On-site; GBP 30,000 - 31,000; Full time

Benefits offered by this job

Free on-site car parking

Located in Leeds University District

Training and CPD

Staff wellbeing initiatives

Pension scheme

Job summary

Notre Dame Catholic Sixth Form College in Leeds is seeking an Exams Assistant to support day-to-day examinations administration and service delivery. You will work closely with the Examinations Manager to ensure timely and accurate processing of exams, timetables, invigilation and data returns.

The role requires proactive, independent thinking, strong communication and a commitment to high-quality service for staff and students. Full-time, permanent post with standard college benefits.

Qualifications

• Minimum prerequisite communication and administrative abilities.
• Strong organisation and data handling skills.
• Confidentiality and professional conduct required.

Responsibilities

• Assist Examinations Manager with annual exam schedule.
• Work with Exams Manager and the exams team.
• Organise external and internal exam series and invigilators.
• Ensure JCQ and awarding body guidelines are followed.
• Liaise with examination boards.
• Liaise with staff and students for exams administration.
• Handle, store and distribute examination materials securely.
• Prepare internal exam timetables and seating plans.
• Disseminate information to college staff about exams.
• Assist with exam room prep (folders, screens, posters).
• Invigilate when required.
• Check and despatch examination scripts to awarding body.
• Assist with A level and GCSE results prep.
• Assist with administering examination certificates.
• Prepare data returns to DFE and others.
• Answer phone and deal with enquiries professionally.

Skills

Attention to detail

Clear communication

Teamwork

Organisational skills

Data handling

Job description

Job title and organisation: Exams Assistant - Notre Dame Catholic Sixth Form College

Salary: Appointment will be made on the Sixth Form Colleges' Association Salary spine for Support Staff, Spine point 12-14 £29,544 - £31,324.

Hours: Full Time, all-year-round 37hrs per week 8.30am - 4.30pm (Some flexibility around the needs of the College will also be required)

Contract: Permanent

Location: Notre Dame Catholic Sixth Form College, St Marks Avenue, Leeds, LS9BL

Closing Date and Time: Monday 28th September 2026 at 9am

*Applications from all faiths are welcomed*

The College is looking for an ambitious, intelligent and independent thinker who is capable of working well in a team and on their own initiative, with a keen interest in the administration of exams as a career. You must be a clear communicator, have an inquisitive mind and be able to develop good working relationships with colleagues. You will be supporting all aspects of the College's day-to-day exams service and as such will work with all cross-college staff. You should be pro-active with a commitment to providing the highest quality service for our staff and students.

It is vitally important for the efficient running of the College that the post holder maintains an excellent record of attendance and punctuality, is able to work as a member of a team, is flexible and is able to work under their own initiative.

Key Duties and Responsibilities:

• To assist the Examinations Manager in accordance with the annual College examinations schedule. To provide proactive and responsive administrative support to contribute to the successful, secure and professional delivery of an exemplary examinations service within the College.
• To work effectively with the Exams Manager and the exams team.
• To assist with the organising/overseeing of external and internal examination series, including the entry, delivery, support of invigilators and data analysis.
• To ensure that guidelines and procedures laid down by examination boards and the Joint Council for Qualifications (JCQ) are rigorously adhered to.
• To liaise with examination boards.
• To liaise with staff and students to ensure the smooth running and administration of all examinations.
• To ensure the secure handling, storage and distribution of examination/assessment materials in accordance with awarding body regulations.
• To compile internal examination timetables, invigilation timetables and seating plans.
• To disseminate and collect information from/to college staff concerning internal and external examinations.
• To assist with exam room preparation including documentation folders, screens, posters, banners, mobile phone storage etc.
• To assist with distribution to, and receiving back from, invigilators examination papers and associated materials as required
• To invigilate when required.
• To check and despatch examination scripts to the awarding body.
• To assist with the preparation of A level and GCSE results and assist on both Results Day (this will require attendance in College on results days and the preceding and following days).
• To assist with the administration of the examination certificates delivered to the college and support the certificate collection process
• To compile, check and amend data for returns to the DFE and other bodies.
• To answer the phone and deal professionally with enquiries both internally and externally.

General

• To have regard to the principles and values expressed in the College's Mission Statement.
• To demonstrate a commitment to promoting and safeguarding the welfare of children and young persons in line with College policy.
• To have full regard for the College's Equality and Diversity and Health and Safety requirements.
• Be aware of and adhere to all College policies and procedures, including Financial Regulations.
• To take responsibility for continuing personal and professional development and to keep abreast of all relevant legislation in order to facilitate all aspects of the post.
• Support the Strategic aims and objectives of the College

• To participate in appraisal arrangements, as and when required.
• Be professional and maintain high standards of ethics and behaviour, within and outside College.
• Maintain confidentiality.
• To undertake other duties and responsibilities commensurate with the nature of the post, and as may be requested by the Principal

The job description is an outline of the key tasks and responsibilities and is not intended as an exhaustive list. The job may change over time to reflect the changing needs of the College, as well as the personal development needs of the post holder. All College employees are expected to work flexibly to ensure that responsibilities are fulfilled efficiently and effectively according to the needs of the College and its students.

What we can offer you;

Staff and their welfare are paramount to a successful and happy college.

These are just some of the benefits offered to staff, along with some key facts:

• Free on-site car parking
• Located in the University District of Leeds and close to Leeds City Centre (easily accessible by public or private transport)
• The framework for Ethical Leadership in Education underpins everything we do
• The College has been rated again as 'Outstanding' by Ofsted (March 2022 and September 2024) and is always oversubscribed.
• The West Yorkshire Travel Plan Network which gives 12% discount on Annual Metro Cards
• Cycle to work scheme
• On-site canteen facilities, with a separate Starbucks café
• Feel good lunches - every half term (Different days on rota)
• Training and CPD
• Enhanced sick pay above statutory entitlement
• Enhanced payment for maternity, paternity and adoption leave (subject to qualifying period)
• Flu jab re-imbursement
• Various wellbeing initiatives, some staff led (i.e. yoga, knitting, College choir, Time to talk/ Mental Health and Wellbeing) + support to chosen charity of the year (voted by staff) with money raising initiatives.
• On-site College counsellor (mainly for students but staff can benefit from this or use the services of our EAP*)
• *Employee Assistance Programme through Health Assured offers free and confidential advice available 24hrs, 7 days a week, 365 days a year.
• Various discount platforms offering savings across a broad range of categories, including retail, fitness, well-being, and more (Blue Light, UniDays etc)
• Access to Teachers' Pension Scheme (TPS) - Teachers only
• West Yorkshire Pensions - Support staff only
• Access to the beautiful chapel with regular services for staff to attend
• End of year College BBQ for staff + Mission and Ethos ' day, Staff Retreat Day
• Lots of celebration and fundraising reasons for cake baking (or just eating!)

To apply for a job, you must be eligible to work in the UK.

Closing date: 09:00 on 28 th September 2026

It is intended that interviews will take place week beginning 05 October 2026

Applicants who have not been contacted within four weeks of the closing date should assume that, on this occasion, their application has been unsuccessful.

Thank you for your enquiry and interest in this post.