Examinations Officer

Ad Talent Recruitment Ltd; Thatcham; On-site; GBP 24,000 - 32,000; Full time

Job summary

Claires Court School is seeking a calm, highly organised Examinations Officer to help plan, administer and deliver internal and public examinations across its Senior Schools and Sixth Form. You will work with the Examinations Manager and invigilators to ensure GCSE, A-Level, BTEC, mock and practical examinations run securely and in line with JCQ regulations.

The role is term-time plus: 40 hours per week for 40 weeks each year, with availability during all examination periods and post‑results

Qualifications

• Experience in examination administration or invigilation is desirable.
• Knowledge of GDPR and data handling in schools.
• Ability to work to strict deadlines and under pressure.

Responsibilities

• Coordinate examination timetables, entries and registrations for GCSEs, A-Levels and BTEC.
• Prepare examination rooms, seating plans and candidate documents.
• Liaise with awarding bodies, colleagues and Heads of Department.

Skills

Organisation

Attention to detail

Data handling

Communication

Job description

Help ensure every examination runs smoothly, securely and in full compliance while supporting students through an important stage of their education.

Examinations Officer

40 hours per week |40 weeks per year, term-time

Required from November 2026

Claires Court School is seeking a calm, supportive and highly organised

Examinations Officer to help plan, administer and deliver internal and public examinations across its Senior Schools and Sixth Form.

Working alongside the Examinations Manager, another Examinations Officer and a team of part-time invigilators, you will help ensure that GCSE, A-Level, BTEC, mock and practical examinations run efficiently, securely and in accordance with Joint Council for Qualifications (JCQ) regulations.

This is a varied and responsible position requiring excellent organisation, accuracy and communication skills. You will coordinate examination timetables and entries, oversee invigilation arrangements and ensure that students with approved access arrangements receive the appropriate support.

Working hours and availability

This is a term-time plus position, working 40 hours per week for 40 weeks each year.

Candidates must be fully available throughout all formal examination periods and during mid-to-late August for A-Level and GCSE results days, reviews of marking and other post-results services.

Key responsibilities

• Coordinating examination entries, amendments and registrations for GCSE, A-Level and BTEC qualifications.
• Preparing and distributing examination timetables, statements of entry and candidate certificates.
• Liaising with awarding bodies, US universities, teaching colleagues, Heads of Department and other school teams.
• Maintaining accurate examination records, electronic data and filing systems.
• Handling student and examination data in accordance with GDPR and the school’s privacy policies.
• Receiving, recording and securely storing confidential examination papersand materials.
• Preparing examination rooms, seating plans, candidate identity cards, stationery and required notices.
• Organising room allocations and liaising with the Estates Team regarding examination arrangements.
• Securely packaging and dispatching completed scripts and coursework.
• Scheduling the invigilation team and ensuring adequate cover for every examination session.
• Supporting the recruitment, training and ongoing development of invigilators.
• Organising approved access arrangements, including readers, scribes, prompts and the use of laptops.
• Briefing students and staff on examination procedures and conduct.
• Organising mock examinations and practical assessments, including MFL, Art and ICT examinations.
• Supporting A-Level and GCSE results days.
• Processing enquiries about results, access-to-scripts requests and special consideration applications.
• Providing accurate examination fee information to the Finance Department.

Invigilation responsibilities

• Prepare examination rooms in accordance with seating plans and JCQ requirements.
• Maintain the security of confidential materials before, during and after examinations.
• Verify candidate identities and provide clear examination instructions.
• Maintain constant vigilance and a calm, silent examination environment.
• Complete attendance registers and accurately record any incidents.
• Support candidates using approved access arrangements.
• Collect, check, organise and securely transfer completed examination scripts.
• Assist candidates with securely printing word-processed examination work.

About you

This opportunity would suit someone with previous experience supporting examinations and managing data within a school, college or similar educational environment.

You will bring

• Previous examination administration or invigilation experience.
• Exceptional organisational skills and close attention to detail.
• Confidence working with data, spreadsheets and online systems.
• A good understanding of confidentiality, data protection and examination security.
• The ability to communicate clearly and sensitively with young people.
• A calm, patient and supportive approach.
• The confidence to give clear instructions and respond appropriately to individual needs.
• The ability to work accurately under pressure and meet strict deadlines.
• A collaborative approach and enthusiasm for contributing to school life.

At Claires Court, we aim to develop our boys and girls to succeed in life through a strong and coherent learning philosophy known as the Claires Court Essentials.

Underpinned by our Key Values, this approach helps young people develop confidence, self-worth and self-belief. As an all-through diamond-structure school, we offer girls and boys the opportunity to thrive in surroundings that best suit their learning and social needs

In return, we offer a positive, collaborative and supportive working environment where you can play an important role in our school community.

Closing date: 8.00am on Thursday 22 October 2026

We reserve the right to interview and appoint before the advertised closing date.

Safeguarding statement

Claires Court is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. Applicants must be willing to undergo child-protection screening appropriate to the position, including checks with previous employers and the Disclosure and Barring Service.