Exams Officer

Woodrush High School; West Midlands; On-site; GBP 16,000 - 18,000; Part time

Job summary

Woodrush High School is seeking a flexible, part-time Exams Officer (with a supporting Exams Assistant) to lead all aspects of internal and external examinations. The post covers JCQ compliance, timetable creation, invigilator management and exam budgeting to ensure smooth exam periods.

The role includes liaising with departments, students, parents and exam boards, organising entries, sessions and communications, and supervising staff while maintaining strict security and deadlines across all

Qualifications

• Experience administering exams under JCQ rules.
• Experience coordinating exam timetables and invigilators.
• Ability to manage exam budgets and liaise with exam boards.
• Experience supporting examinations and SENCo coordination.

Responsibilities

• Responsibility for all public examinations from organisation of entries, sessions and communications with examination boards.
• Liaise with heads of departments on pupil entries and with staff, pupils and parents on queries.
• Ensure secure storage, distribution and handling of examination papers and results.
• Line manage the Examinations Assistant and invigilators; recruit and train staff.
• Oversee exam room provision, timetabling, rooming and invigilation.
• Coordinate internal examinations, including non-exam assessments and special considerations.

Skills

Budget management

Team leadership

JCQ rules

Exam timetabling

Invigilator management

Stakeholder liaison

Job description

An exciting and flexible role for a part time Exams officer, to join our team (including a Part Time Exams Assistant) at our vibrant high school.

FTE £29,541 - £32,046 (salary actual for 3 days per week (22.5 hours), TTO + Inset Days + 12 days = £16,402 - £17,793)

Working Pattern flexible/Subject to negotiation

This role will include:

• Ensuring all JCQ rules and regulations are adhered to
• Responsibility for exam board inspections
• Securely storing, organising and distributing exam papers
• Managing exam budgets and sign off of invigilator timesheets
• Creating exam timetables
• Manage and supervise the Exams Assistant and Invigilators

JOB PURPOSE

To be responsible for the administration and organisation of all aspects of internal and external examinations in accordance with regulations, procedures and deadlines laid down by the awarding bodies to ensure the examination periods run smoothly for all.

RESPONSIBILITIES

• Responsibility for all public examinations from organisation of entries, organisation of examination sessions and all communications with examination boards.
• To liaise with heads of departments on pupils entries.
• To liaise with staff, pupils, parents and to deal with complaints and queries about public examinations.
• To be responsible for the secure storage and organisation of examinations papers.
• Support teaching staff with non-exam Assessments
• To be responsible for the daily running of public examinations, producing and disseminating information to all relevant parties
• To line manage and supervise the Examinations Assistant.
• Responsible for recruitment, induction, training and management of invigilators;
• In liaison with the SENCo organise appropriate support for candidates with special needs
• To oversee the copying and distribution of results.
• To be responsible all systems relating to examination including managing examination budget retrieving the cost of examinations entry from absentees and arrange for re-marks, reports and queries about examination results from the examination boards.
• To make arrangements for all internal examinations including timetable rooming and invigilation.
• Responsible for ensuring that all JCQ rules and regulations are adhered to and taking responsibility for any exam board inspections.
• Check and oversee the distribution of all certificates for students.
• Responsible for setting up the examination room provision, including any equipment required.
• Responsible for collecting scripts and keeping securely until sent to examination board.
• Responsible for keeping certificates of posting and other important certification relating to security of examinations.
• Collection, collation and distribution of examination results to SLT and students.
• Processing special consideration requests as required.
• Creating examination timetables
• Ensure all students are given their statements of entry and are informed of the dates and times of their examinations

Other responsibilities

• To update information and documents for the school website as required.
• To provide administration support to other departments if required
• To undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job.
• To maintain personal and professional development to meet the changing demands of the job
• participate in appropriate training activities
• To undertake health and safety duties commensurate with the post and school’s associated policies.

We reserve the right to end this advert early should the requisite number of candidates be achieved